Pest Control Supplies and/or Services

The Southeast Texas Purchasing Cooperative (SETXPC), coordinated by Region 5 Education Service Center in Beaumont, Texas, is requesting proposals for pest control supplies and services under RFP No. 20260803, with proposals due August 31, 2026, and a pre-proposal conference available by request through August 12. The SETXPC procures on behalf of over 100 Texas school districts, charter schools, and public not-for-profit agencies across multiple jurisdictions including Johnson County and Beaumont City.

The scope covers extermination of rodents and other pests, pest-control supplies, and services necessary to maintain properties pest-free. Vendors must detail the minimum percentage discount off their catalog or shelf price for the entire contract term, with price increases requested no more than quarterly and requiring documentation; increases exceeding 5% typically require approval only under extenuating circumstances. Freight and delivery costs should be excluded unless explicitly specified. SETXPC is tax-exempt; proposed prices must exclude taxes.

The contract is indefinite delivery and indefinite quantity (IDIQ) with no guaranteed annual volume. The term runs November 1, 2026, through October 31, 2027. Multiple awards may be made. The Steering Committee anticipates approval by October 20, 2026.

Evaluation uses a best-value scoring matrix: price/discount (25 points), vendor reputation and product quality (40 combined points), extent to which goods meet member needs (20 points), past relationship with SETXPC (10 points), and total long-term cost (5 points), totaling 100 points. Proposals scoring below 70 points are rejected. Vendors must submit proposals electronically via the Euna Procurement Portal and pay an administrative fee of $200 (plus a $10 PayPal service fee if applicable). The RFP is subject to piggybacking by other governmental entities under the Texas Interlocal Cooperation Act.