Personal Protect Equipment (PPE) Rental and Laundry Services

The California Department of Water Resources (DWR), San Luis Field Division (SLFD) is seeking a contractor to provide Personal Protective Equipment (PPE) Rental and Laundry Services through Invitation for Bid (IFB) #10209212. The procurement covers comprehensive rental, laundering, and maintenance services for flame-resistant and arc-rated clothing, electrical PPE, industrial garments, and specialty items for DWR employees at two primary locations: San Luis Field Division in Gustine and Dos Amigos Pumping Plant in Los Banos. The contract will span three years, with an anticipated start date of November 1, 2025, involving weekly rental services for various garment types including men's and women's flame-resistant pants, work shirts, coveralls, and industrial wear. Key procurement dates include a mandatory pre-bid conference on April 30, 2025, with bid submissions due by May 14, 2025, and bid opening scheduled for May 15, 2025. Bidders must provide comprehensive documentation demonstrating their capability to meet detailed pricing requirements, replace garments as needed, and perform regular cleaning services for specialized protective equipment.

The solicitation has been exempted from mandatory Disabled Veteran Business Enterprise (DVBE) participation requirements but offers a voluntary DVBE incentive of up to 5%. A small business preference program is also in place, providing certified small businesses a 5% calculation preference during evaluation. Bidders must comply with state civil rights laws and provide business certifications and references. While specific contract value is not explicitly stated, pricing will be determined through the submitted bid sheet, covering rental, replacement, and laundering services across the three-year contract period. The procurement includes comprehensive requirements for employee benefits, insurance, and adherence to state regulations. Potential vendors should be prepared to demonstrate technical capabilities, provide comprehensive pricing structures, and meet stringent documentation and compliance standards for protective equipment services.