Personal 4-Gas Meters and Calibration Equipment

The Colorado Department of Natural Resources, on behalf of the Colorado Oil & Gas Conservation Commission (OGCC), issued a Request for Documented Quotation (DQ1 PHAA 2019_0400) for portable clip-on 4-gas detectors and calibration equipment. The procurement encompasses two bidding options: Option 1 includes 26 rechargeable, diffusion-style detectors and 2 calibration/bump test units, while Option 2 includes 52 detectors and 4 calibration units. The detectors must be capable of detecting hydrogen sulfide, carbon monoxide, lower explosive limit, and oxygen levels with downloadable alarm and failure log capabilities. All calibration and bump test units must include necessary calibration gases and regulators, and each detector unit must be supplied with individual charging hardware including a wall outlet plug adapter rather than docking stations. Bidders were required to submit written inquiries by December 17, 2018 at 10:00 a.m. MST, with final bid submissions due December 20, 2018 at 1:00 p.m. MST. Required submission materials included specification verification sheets, detailed pricing information, vendor information sheets, current W-9 forms, recommended calibration intervals, complete warranty information for all components (minimum one year), current post-warranty pricing for replacement batteries and sensors, and calibration service pricing if applicable. The OGCC intended to make a single award to the responsive and responsible bidder offering the best value, with purchase execution targeted no later than June 30, 2019.

The procurement included preferences for Service Disabled Veteran Owned Small Businesses (SDVOSBs) registered with the U.S. Department of Veterans Affairs, which may receive a 5% preference on price with proper documentation, and Colorado resident bidders may receive a preference equivalent to preferences given to nonresident bidders in their home states. All costs including freight and fees must be included in the final bid price, with delivery on an F.O.B. destination basis to the OGCC office in Denver, Colorado. The solicitation represented a re-bidding of a previous request with revised specifications emphasizing rechargeable units and updated industry standards. No incumbent vendors or budget ranges were specified in the available documentation. The State of Colorado's standard Purchase Order Terms and Conditions applied to this procurement, establishing payment procedures requiring vendor invoicing within 45 days of delivery and incorporating provisions regarding warranties, inspection rights, termination authority, and intellectual property ownership by the State.