Performing Arts Center Stage Floor Replacement

Otsego Public Schools, located in Allegan County, Michigan, is soliciting competitive sealed bids for the replacement of the performing arts center stage floor at Otsego High School (550 Washington Street, Otsego, Michigan). The procurement involves the removal, disposal, furnishing, and installation of approximately 4,000 square feet of new stage flooring, with bidders required to submit proposals for one of two specified options: installation of a polyonyx+ aerated polymer floor or installation of a hardboard product matching the existing floor. Qualified bidders must demonstrate relevant experience through three current or past client references with similar project experience, provide evidence of required licenses and permits, and maintain comprehensive insurance coverage including workers' compensation per Michigan law, general liability with minimum limits of $1,000,000 per occurrence and $500,000 personal injury protection, and automobile insurance. All materials and workmanship must be guaranteed for a minimum of one year of actual use, with bidders required to specify the warranty length in their proposals. Key deadlines include a pre-bid meeting and facility walkthrough scheduled for 3:00 p.m. on Monday, September 21, 2020, at the Otsego Public Schools Administration Office (400 Sherwood Drive); a written questions and clarification deadline of 2:00 p.m. on September 28, 2020, directed to Nate Jepkema, Director of Operations; and a bid submission deadline of 2:00 p.m. EST on Tuesday, October 6, 2020, with public opening and reading of bids to follow immediately. Bidders must submit three copies of their sealed bid accompanied by a 5% bid bond in the form of a certified check, bank draft payable to Otsego Public Schools, or a satisfactory bid bond from a surety company.

No specific set-aside designations for disadvantaged enterprises or minority-owned businesses are mentioned in the procurement documents. However, all bidders are required to submit a sworn and notarized statement disclosing any familial relationships between the bidder, its employees, and members of the Board of Education or Superintendent, as well as certification of non-"Iran Linked Business" status under Michigan Public Act 517 of 2012. The Board of Education reserves the right to award the contract in whole or in part to the lowest responsible bidder or to split the award between bidders as deemed in the district's best interest. No incumbent vendors or current contractors are identified in the available documentation. Otsego Public Schools is exempt from Michigan sales tax and most federal taxes, and the district will not be responsible for any costs incurred by vendors in bid preparation or work performed prior to contract issuance. Specific budget or award values are not disclosed in the procurement materials.