Pepsi Products for Kerrville State Hospital

The Texas Health and Human Services Commission Procurement and Contracting Services (PCS) division is requesting bids on Pepsi Products for Kerrville State Hospital under IFB HHS0017857_V2, with proposals due September 16, 2026, at 10:30 a.m. Central Time and questions due September 8, 2026. The contract is available for use by both HHSC and the Department of State Health Services (DSHS).

The scope covers beverages and nutritional products including Pepsi Zero variants, Gatorade Zero products, Gatorade protein bars in multiple flavors, Muscle Milk drinks in assorted flavors, Starry Zero, Lipton zero sugar green tea, Mountain Dew zero sugar, and Mug Root Beer zero, all in case quantities. The pricing spreadsheet specifies an estimated annual quantity of one case per item. Vendors must quote F.O.B. Destination with freight prepaid and included in unit price, or show exact delivery costs and terms; standard delivery is seven days after order receipt unless otherwise stated.

The historical spend for September 1, 2025, through August 31, 2026, was $60,000, provided as a guideline only and not representing guaranteed volumes. The initial contract term runs September 1, 2026, through August 31, 2027, with a one-year extension option available at HHSC's sole discretion. HHSC reserves the right to make single or multiple awards based on best value, considering bidder qualifications, ability to meet performance requirements, and price. Price adjustments during the contract term are not automatic and may occur only at HHSC's sole discretion, limited to changes correlated with the Consumer Price Index or Federal Minimum Wage adjustments with proper documentation and approval.

Bidders must submit the HHS Solicitation Affirmations (Exhibit A) and completed Pricing Sheet (Exhibit C) with firm, fixed prices covering all labor, materials, equipment, supplies, and related expenses. Failure to submit these documents results in disqualification. All responses must comply with Texas HHS standardized terms and conditions, including suspension and debarment certifications, E-Verify participation, human trafficking prohibitions, cybersecurity training requirements, conflict of interest disclosures, and artificial intelligence system disclosures. Responses must remain firm for 240 days from submission. Bids may be submitted in-person at 1100 W. 49th Street, Austin, Texas, or through the optional HHS Online Bid Room (IAMOnline portal registration required; technical difficulties are not grounds for protest). The anticipated contract start date is September 17, 2026.