Pedestal and Bases REBID

The Commonwealth of Kentucky, through the Kentucky Transportation Cabinet (KYTC) Division of Purchases, is issuing a Request for Bid (RFB 605 2100000514) for a master agreement contract for pedestals and bases on behalf of Elliott County. This is a rebid solicitation seeking pricing for eight distinct product categories: pedestal poles with breakaway bases and anchor bolts (200 units), pedestal breakaway bases only (25 units), pedestal top mounting brackets in one-way configuration (70 units), pedestal top mounting brackets in two-way configuration (75 units), post tops (35 units), FSA box pole-mounted units (30 units), pole feet (5 units), and pole feet with conduit hubs (5 units). All items must meet FHWA/KYTC MASH testing acceptance standards and component specifications from manufacturers including Component Products, Frey Manufacturing, and Pelco Products. Vendors must submit pricing on the provided bid sheet with unit costs and line totals on an F.O.B. Destination Freight Prepaid basis to the KYTC warehouse in Frankfort, Kentucky, and guarantee delivery within a specified number of calendar days after receipt of a Delivery Order, with one percent per day penalties assessed for missed delivery dates. The solicitation was posted March 16, 2021, with written questions due by March 23, 2021, Commonwealth responses issued by March 26, 2021, bid closing on April 7, 2021, at 1:30 PM Eastern Time, and a tentative award date of April 30, 2021. Evaluation will be based on best value using price (95 points) and delivery time (5 points), and all bids must be submitted exclusively through the Kentucky eProcurement system (Kentucky Vendor Self Service platform).

The contract is subject to Kentucky resident bidder preferences and qualified bidder preferences per KRS 45A.490-494 and 200 KAR 5:410, with all bidders required to submit an Annual Affidavit certifying compliance with Kentucky campaign finance laws, tax registration, and boycott prohibitions. Federal funding will support this contract, requiring FHWA-1273 compliance, Buy America requirements for steel and iron materials, and telecommunications equipment restrictions per the FY 2019 National Defense Authorization Act; contractors must demonstrate compliance with domestic content requirements and maintain documentation supporting the domestic origin of materials used. The master agreement initial contract period runs from award through April 30, 2022, with four optional one-year renewal periods available. Price adjustments are prohibited during the first twelve months; thereafter, one price increase is permitted if justified by industry-wide changes and supported by documentation, while price decreases must be reflected immediately. No specific award value or budget range is disclosed in the solicitation documents, with pricing to be determined through the competitive bidding process based on vendors' submitted unit costs and line totals for each product category.