PDG: Groundwork for a Learning Management System (LMS)

The State of Oregon Department of Early Learning and Care (DELC) has issued a Request for Quotes (RFQ) for advisory and planning services to establish groundwork for a future Learning Management System (LMS). The procurement seeks qualified offerors to conduct a comprehensive assessment of DELC's existing professional learning environment, develop a vendor-neutral transition roadmap, create a business case analyzing service models, and document functional and non-functional requirements. Key deliverables include a Current State Assessment Report, Implementation Roadmap and Project Plan, Business Case, functional and non-functional requirements documentation, and an Executive Summary with decision brief, all due by December 31, 2026. Offerors must demonstrate at least five years of experience providing similar services and evidence of successfully implementing an LMS in a production environment within the past three years of comparable scope and size; key personnel must possess strong project management, business analysis, budgeting, and financial analysis experience and be available to work on-site at DELC headquarters in Salem, Oregon. Three references from governmental or educational entities with similar experience are required. The RFQ was issued February 25, 2026, with questions due by February 27, 2026, answers provided approximately March 2, 2026, and revised offers due March 13, 2026, at 1:00 PM PST. Evaluation will occur in two tiers: Tier 1 assesses written offers on Proposed Approach (100 points), Scope of Work (150 points), Price Offer (50 points), and Experience (50 points) for a total of 350 points; Tier 2 may include interviews, presentations, or demonstrations with additional point allocation to be determined.

The procurement does not specify set-aside designations, disadvantaged enterprise requirements, or incumbent vendor restrictions, indicating this is an open competition. No existing incumbent contractors or technology integration requirements are identified in the solicitation documents. The contract value shall not exceed $150,000, and only one contract is anticipated for award. The scope explicitly excludes LMS technology procurement, software licensing, data migration execution, enterprise system integration, system configuration, IT development, or project management of system implementation, meaning the selected contractor will focus exclusively on planning and advisory services rather than technology deployment. No site visits or bidders' conferences are scheduled; however, presentations, demonstrations, or interviews may occur during the second-tier evaluation phase at a date to be determined.