PCS RFP 2026-tech-001

Pender County Schools Purchasing Department in North Carolina is issuing an Invitation for Bids (RFP 2026-TECH-001) for the procurement of 1,000 HP Fortis G10 Chromebooks or functionally equivalent devices, 1,000 Chrome Remote Operating System (CROS) software licenses for education, and white glove service. The white glove service deliverables include device inspection, domain enrollment, Chrome OS updates, Wi-Fi policy verification, and repackaging of all units. Minimum device specifications require new devices with Intel N100 processors or equivalent, 8GB DDR5 memory, 64GB flash storage, Chrome OS operating system, 802.11 a/b/g/n/ac/ax wireless capability, dual USB Type-C and at least one USB-A port, an 11.6-inch display at 1366x768 resolution, 7.5-hour battery life, and maximum weight of 4 pounds; no used, refurbished, or recertified devices will be accepted. Sealed bids must be delivered by June 1, 2026 at 4:00 P.M. EDT to 925 Penderlea Highway, Burgaw, North Carolina 28425, with public opening scheduled for June 2, 2026 at 1:00 P.M. EDT. All devices must be delivered by October 31, 2026. Award will be made based on lowest and best bid considering price, quality, bidder reputation and performance capabilities, conformity with specifications, and suitability for intended use. Bidder offers remain valid for 45 days from the bid opening date.

The solicitation document does not specify set-aside designations or restrictions limiting responses to particular organization types, nor does it reference disadvantaged enterprise requirements or incumbent vendors. Pricing shall be submitted on a unit and lump sum basis with all transportation charges prepaid and included in the bid price, delivered FOB Burgaw, North Carolina, with applicable sales tax to be added separately upon purchase order issuance. Payment terms are net not later than 30 days after receipt of correct invoice or acceptance of goods, whichever is later. No specific budget range or award value is provided in the solicitation; however, the procurement volume of 1,000 Chromebook units with associated licenses and services suggests a substantial contract value. Pender County Schools reserves the right to reject any and all bids, award to a single bidder or make multiple awards by item or group of items as deemed most advantageous.