PCS IFB 2025-tech-005

Pender County Schools (PCS) is seeking competitive bids for procurement of 1,000 Chromebook devices through Invitation for Bid (IFB) No. 2025-TECH-005, specifically targeting HP Fortis G10 Chromebooks or equivalent models. The comprehensive procurement includes not only the devices but also Chrome Management Licenses and White Glove Service for each unit. Technical specifications mandate new devices with precise requirements: Intel N100 or equivalent CPU, 8GB DDR5 memory, 64GB flash storage, Chrome OS, 11.6-inch screen, maximum 4 lbs weight, and minimum 7.5-hour battery life. The White Glove Service must include device inspection, domain enrollment, Chrome OS updates, Wi-Fi policy verification, and repackaging. Bid submissions are due by November 4, 2025, with a public bid opening scheduled for November 6, 2025, and a mandatory device delivery deadline of May 31st, 2026. Bidders are required to submit proposals using the provided form, with all shipping charges included in the bid price, understanding that sales tax will be added separately upon purchase order issuance.

While the provided documentation does not explicitly detail set-aside designations or specific vendor restrictions, the bid appears open to qualified vendors capable of meeting the stringent technical specifications. The procurement does not indicate preferences for disadvantaged business enterprises or specific vendor categories. No incumbent vendors are mentioned in the available documentation. The bid includes spaces for unit pricing and total cost calculation, suggesting flexibility in vendor pricing strategies. Although a specific budget range is not disclosed, the procurement involves 1,000 Chromebook units with comprehensive management licenses and white glove services, indicating a potentially significant contract value. Vendors will need to demonstrate technical capability to provide devices that precisely match the specified requirements, with a focus on new, high-performance Chromebook technology that meets the district's educational technology infrastructure needs.