PCI FHC dialysis water system replacement

The Ohio Department of Rehabilitation and Correction (ODRC) is seeking qualified vendors to replace the dialysis water treatment system at Pickaway Correctional Institution (PCI), a Level 1 and 2 male offender facility located in Ross County. The procurement involves furnishing and installing a complete dialysis water treatment system capable of supporting 32 simultaneous treatment stations while meeting AAMI standards for water quality. The project scope includes removal of the existing system, installation of new pretreatment, reverse osmosis, storage, disinfection, and distribution components with monitoring and control features. Key deliverables include electrical and plumbing connections, system startup, disinfection, completion testing, operation and maintenance manuals, as-built drawings, and one on-site staff training session. A mandatory site visit is scheduled for November 5th from 11:00 a.m. to 1:00 p.m., with Kristen Sawyer as the contact. Evaluation criteria will include demonstrated experience with medical-grade water systems, Ohio licensing, insurance verification, project references, warranty coverage, delivery timeframes, and compliance with state contract terms. Proposals must be submitted via OhioBuys by November 14, 2025, with quotes structured as a cost-plus arrangement including equipment, labor, installation, testing, documentation, and preventive maintenance services.

The contract opportunity includes specific restrictions on vendor eligibility, particularly regarding offshore services and Russian institutions. Contractors must comply with Executive Orders 2019-12D and 2022-02D, which prohibit service performance outside the United States and contracting with Russian entities. Vendors must disclose their principal business location and all locations where services will be performed, including subcontractor details. While no specific disadvantaged enterprise set-asides are mentioned, contractors must provide verification of appropriate Ohio licensing and insurance. The contract term includes monthly preventive maintenance services from the installation month through June 30, 2027, with phone support during dialysis hours and a one-hour response time for troubleshooting. Though a specific budget range is not provided, the project involves a comprehensive system replacement with associated services, suggesting a significant investment. The contract requires a minimum one-year warranty and includes extensive state requirements such as institutional security compliance, background checks for contractor personnel, and independent contractor status verification.