PCHS Practice Field

Paulding County School District is requesting quotes for turnkey installation of practice field renovation services at Paulding County High School in Dallas, Georgia, with quotes due June 17, 2026 at 11:00 a.m. EDT through the Bonfire portal (RFQ 26-260527).

The scope encompasses complete field reconstruction: removal of existing turf, subgrade preparation, precision grading, new soil profile installation, premium Tifway 419 Bermuda sod installation across approximately 60,000 square feet, and repair or modification of the existing irrigation system. The vendor must provide all labor, materials, equipment, and support. Sod must be purchased from a licensed producer and installed within 24 hours of cutting, with a 90-day minimum establishment warranty at no cost to the district. The selected vendor must demonstrate qualified experience in athletic field construction and sod installation, with the lead technician having successfully completed multiple similar projects. Work must be completed no later than August 31, 2026, during normal business hours (7:00 a.m. to 4:00 p.m. EST weekdays) or evening and weekend hours with prior approval.

Within three working days of award notification, the vendor must provide proof of liability insurance with minimum combined single limit coverage of $1,000,000 and statutory workers' compensation coverage, with the school district named as additional insured. Pricing must remain firm for one year from award, and all work carries a minimum one-year warranty from acceptance date.

Vendors must submit completed IRS Form W-9, applicable E-Verify affidavits demonstrating Georgia Security and Immigration Compliance Act compliance, a Bidder Reference Form with five customer references (school districts preferred), a Non-Collusion Affidavit, Certificate of Non-Discrimination, and Prompt Pay Act Affidavit. The district does not accept payment terms shorter than Net 30. Award will be made to the lowest responsive and responsible vendor. A non-mandatory pre-quote conference is scheduled for June 3, 2026 at 11:00 a.m. EDT; vendor site visit is encouraged on June 10, 2026 at 11:00 a.m. EDT. Written questions are due June 10, 2026.