Payroll and HR services

Birch Run Area School District in Saginaw County, Michigan, is seeking proposals for comprehensive payroll, human resources, benefits administration, and leave management services through a Request for Proposal (RFP) issued on August 14, 2025. The district requires a vendor to handle direct-hire employee services, including bi-weekly payroll processing, tax reporting, retirement services, employee onboarding and offboarding, benefits administration, and leave management. Proposals must be submitted electronically to Superintendent Diane Martindale by August 27, 2025, at 12:00 p.m. local time. Evaluation criteria will focus on proposal completeness, experience with Michigan school districts, service quality, value for cost, ability to meet scope requirements, and reference checks. The RFP mandates a comprehensive proposal format that includes an executive summary, company profile, detailed service description, staffing plan, technology platforms, implementation strategy, and compliance assurance.

The RFP does not explicitly mention set-aside designations or restrictions for specific types of organizations. Proposing firms must provide three references, preferably from K-12 public school clients, and complete additional documentation including a familial disclosure statement complying with Michigan law and an Iran Business Relationship Affidavit. While specific pricing details are not provided in the document, the evaluation criteria suggest that cost will be a significant factor in vendor selection. The district emphasizes fair treatment of vendors and has strict communication protocols, with unauthorized contact potentially resulting in proposal disqualification. No information is available about incumbent vendors, existing infrastructure, or specific budget ranges for the contract. The district reserves the right to reject any proposals and select the bid deemed most beneficial to the school district.