Pavement Marking Materials

Washington County's Land Use and Transportation Operations/Maintenance Division is seeking quotes for Pavement Marking Materials through a competitive solicitation (Bid No. 2021.085-ITQ). The contract will span three years with a total value of $100,000, covering various pavement marking materials including yellow and white pavement markers, adhesives, construction grade marking tapes, road delineators, and tubular markers. Bidders must be located within a 200-mile radius of Hillsboro, Oregon, and must submit electronic bids through the ProcureNow system by August 13, 2021, at 4:30 pm. The contract is scheduled to commence on September 1, 2021, with material delivery required within 7 days of order placement. All freight must be prepaid and delivered to 1400 S.W. Walnut St. in Hillsboro. Evaluation criteria will include price, delivery capabilities, compliance with specifications, and overall responsiveness to the county's requirements. The county reserves the right to award the contract to the lowest responsible bidder, with quantities listed as estimates subject to variation based on work program and scheduled activities.

The solicitation does not specify explicit set-aside designations for disadvantaged enterprises. Bidders must comply with Oregon state laws, provide appropriate insurance coverage, and meet various certification requirements including tax compliance and non-discrimination policies. Insurance requirements are comprehensive, mandating Commercial General Liability ($1,000,000/$2,000,000), Automobile Liability ($1,000,000 per accident), Workers' Compensation following Oregon state law, and potential additional coverages like Pollution/Asbestos Liability and Cyber Liability. The contract includes escalation/de-escalation language to accommodate potential price fluctuations, with a maximum deductible of $25,000 for insurance policies. Subcontractors must maintain identical insurance coverage to the primary contractor. The procurement allows for a flexible three-year contract with a fixed maximum value of $100,000, providing Washington County with the ability to adjust order quantities based on operational needs while maintaining a stable supply of essential pavement marking materials.