Pavement Assessment and Management Plan

The City of Liberty Hill, Texas, in Williamson County, is issuing a Request for Qualifications (RFQ S2026-002) for professional services to develop a comprehensive Pavement Assessment and Management Plan for all City-maintained roadways. The procurement seeks a qualified firm, corporation, individual, or partnership to conduct a complete inventory and assessment of City roadways, establishing Pavement Condition Index (PCI) scores for each roadway, defining maintenance scopes, and developing budget recommendations. The scope of work includes planning meetings, inventory review, pavement condition assessment utilizing ASTM D6433 standards with advanced technology such as 360-degree imagery or LiDAR scanning, development of a pavement management plan incorporating multiple funding scenarios, delivery of a final signed and sealed report, presentation to City staff and council, and training on the pavement management system. All deliverables must be provided in ESRI-compatible GIS format and cloud-based formats. Respondents must be engaged in these services in Texas and must include at least one registered professional engineer or architect with a minimum of five years of experience as Project Manager. The solicitation was posted on February 11, 2026, with vendor questions due by February 24, 2026 at 5:00 PM and written answers posted by February 27, 2026. Response submissions are due on March 4, 2026 at 1:00 PM through the City's e-Procurement Portal, with the expected contract award no later than May 2026. Evaluation will be weighted across three criteria: Relevant Qualifications and Experience (50 points), Available Resources and Location (20 points), and Methodology, Approach and Timeline (30 points). Oral presentations may be required at a date to be determined.

No specific set-aside designations for disadvantaged enterprises or minority-owned businesses are mentioned in the solicitation documents. Respondents must submit a Conflict of Interest Questionnaire (CIQ Form) and Form 1295 as required documentation, and must provide a minimum of three municipal and/or government agency references of comparable size that have utilized similar services within the past two years, with failure to provide adequate references resulting in automatic disqualification. No incumbent vendors or current contractors are identified in the available documentation. The procurement documents do not specify a contract value or budget range for this engagement. Payment for services will be made in accordance with Texas Prompt Payment Law, with compensation due within thirty days of service completion or invoice receipt. The City reserves the right to reject any or all responses and may consider split awards among multiple qualified respondents.