Patsy Hillman Park Maintenance and Improvement Plan

Fayette County, Pennsylvania, in partnership with the National Road Heritage Corridor (NRHC), is soliciting proposals through a Request for Proposals (RFP) for the development of a Park Maintenance and Improvement Plan for Patsy Hillman Park, a 467-acre municipal park located in Luzerne Township. The procurement seeks to establish a practical, implementable maintenance management framework that will guide short- and long-term maintenance, repair, and enhancement of the park's physical assets, natural resources, and visitor amenities while ensuring compliance with Land and Water Conservation Fund (LWCF) designations and Pennsylvania Natural Heritage Area (PNHA) requirements. Key deliverables include a comprehensive asset inventory and condition assessment, maintenance and operations frameworks, improvement recommendations with detailed cost estimates, community stakeholder input documentation, GIS-based asset mapping, an asset inventory matrix, maintenance schedules, maps, photographs, GIS files, and Excel spreadsheets, with all materials to be provided in editable, non-proprietary formats. Required qualifications for consultants include demonstrated experience in park maintenance planning, public parks or recreation systems, LWCF compliance, facility condition assessments, and cost estimating for public-sector projects, with preferred qualifications encompassing expertise in park or recreation planning, natural resource management, facilities or asset management, GIS capabilities, and regional experience with DCNR projects or small-municipality park systems. The proposal submission deadline is March 23, 2026, at 4:00 PM via PennBid in a single PDF format not exceeding 25 MB, with questions due by March 6, 2026, at 4:00 PM and responses to questions posted by March 10, 2026. Optional add-on deliverables such as digital asset management dashboards, GIS-based maintenance trackers, volunteer handbooks, and interpretive concept sketches may be included if funds remain available and must be priced separately.

The RFP does not specify set-aside designations, minority or disadvantaged enterprise restrictions, or incumbent vendors. The total project budget is not to exceed $60,000, inclusive of all consultant fees, expenses, meetings, travel, data development, mapping, and deliverables. No existing infrastructure, technology integration requirements, or current contractor information is referenced in the procurement documentation.