Parts, lawn and turf equipment, purchase and delivery of, TC

Palm Beach County Board of County Commissioners Purchasing Department issued Invitation for Bid #19-012/HS for the purchase and delivery of lawn and turf equipment parts under a term contract. The solicitation seeks vendors to provide parts from twenty-three specified manufacturers including Briggs & Stratton, Echo, Dixie Chopper, Homelite, Honda, Husqvarna, Hustler/Excel, John Deere, Kawasaki, Kohler, Oregon, Perkins, Polaris, Power Trim, Rex Max, Scag, Shindawa, Snapper, Stihl, Subaru Robin, Toro, and Walbro. The procurement is divided into two lots: Lot #1 covering Palm Beach County excluding the Glades area, and Lot #2 covering only the Glades area. Bidders must submit pricing using either a fixed percentage discount or markup applied to current manufacturer suggested retail price (MSRP), dealer price lists, jobber price lists, or other specified price lists, with all unit prices calculated to two decimal points. Deliverables include required delivery within two business days for stock items and seven business days for non-stock items on an F.O.B. destination basis with no separate shipping charges permitted. The contract term is sixty months or until the estimated amount is expended at the County's discretion, with no minimum order requirements specified. The original bid submission deadline of December 6, 2018, was extended to December 20, 2018, at 4:00 p.m. local time via Amendment #1 dated December 4, 2018, which also deleted specific line items and revised bid response pages. Bidders must submit current manufacturer catalogs or price lists with their responses and maintain these throughout the contract term, with the County reserving the right to award on an item-by-item basis to the responsive, responsible bidder offering the greatest discount or least markup.

A minimum 15% Small Business Enterprise (SBE) participation goal applies to the award. Bidders claiming local preference must submit a valid Palm Beach County Business Tax Receipt and a completed Certification of Business Location form. No incumbent vendors or current contractors are identified in the solicitation documents. The anticipated total contract value is $376,000 over the full five-year term, though the County reserves the right to consider awards financially disadvantageous if individual awards are less than $1,000 or result in multiple small fragments. All items delivered are subject to post-sale audit adjustment to verify compliance with quoted price lists and applied discounts. The County reserves discretion regarding award determinations and contract term modifications based on estimated expenditure levels.