Parts, auto, aftermarket, purchase and delivery of

Palm Beach County's Purchasing Department issued Request for Quotation (RFQ) #555409/KM on August 16, 2016, for a term contract to purchase and deliver aftermarket automotive parts. The solicitation is divided into two lots: Lot #1 serves all County departments excluding Palm Tran (Palm Beach County's public transit agency), while Lot #2 is designated exclusively for Palm Tran. The RFQ specifies 15 manufacturers for Lot #1 and 3 manufacturers for Lot #2, including major brands such as A/C Delco, Airtex Products, Federal-Mogul, Bendix, Centric Parts, Champion, CRC Industries, Dorman Products, Grote Industries, Meritor, NGK Spark Plugs, Parts Plus, Standard Motor Products, Truck-Lite, Wix Filters, and Gates Corporation. Vendors must submit pricing as a single fixed percentage discount or markup applied uniformly to all items within each manufacturer's price list, with current price list documentation required for evaluation items as authorization to distribute specified products. The contract term is sixty (60) months or until the estimated amount of $60,000 is expended at the County's discretion, with orders placed on an as-needed basis. Delivery requirements specify that in-stock parts must be dispatched within two hours of order placement, while non-stock items must be delivered within one working day unless otherwise approved in writing. The original due date was August 22, 2016, at 4:00 p.m. Local Time, with responses accepted via fax or email, though Amendment #1 was issued on August 16, 2016, requiring vendor acknowledgment and compliance with revised submission requirements.

Lot #1 is subject to local preference ordinances, allowing a 5% preference for Palm Beach County-based businesses, and the Small Business Enterprise (SBE) program, which provides award consideration to certified SBEs within 10% of the lowest responsive bid. Lot #2, which is funded in part by the U.S. Department of Transportation Federal Transit Administration, specifically excludes Local Preference, Glades Local Preference, and SBE program applicability but subjects respondents to additional federal compliance requirements including Buy America provisions for contracts exceeding $100,000, drug and alcohol testing certifications, and civil rights compliance. The anticipated contract value is $60,000 over the full term, with the County reserving the right to award on an item-by-item basis to the lowest responsive, responsible quoter. Successful vendors must assume all transportation charges and responsibility for liability and risk in transit, with the F.O.B. point designated as destination. Additional vendor requirements include providing electronic online ordering, daily email invoices, a dedicated counter person, and removal/disposal of cores from County property, with core charges not attached to invoices unless the core is lost or unusable. No incumbent vendors or current contractors are identified in the solicitation documents.