Parking lot resurfacing projects

Pellston Public Schools in Eaton County, Michigan is seeking qualified asphalt paving contractors through a Request for Proposal (RFP) to perform parking lot resurfacing projects at the District's Elementary and Middle/High Schools. The base bid scope requires contractors to mill and remove 1.5 inches of existing asphalt, repair any damaged subsurface materials, and install a new 2-inch finish layer with updated pavement markings; an Alternate #1 option allows for removal of 1 inch of existing pavement with installation of a 1-inch finish layer. Qualified contractors must demonstrate capability to provide all labor, materials, equipment, supervision, and insurance required for complete project execution, including obtaining necessary permits and inspections and completing any damage repairs within 10 working days at their own expense. Contractors must carry substantial insurance coverage including workers' compensation at Michigan statutory limits, commercial general liability of $2,000,000 per occurrence, automobile liability of $1,000,000, and umbrella/excess liability coverage of $2,000,000, and must provide a 2-year installation warranty covering workmanship and proper application. A pre-bid project review meeting is scheduled for May 26, 2026 at 3:30 PM at Parking Lot F, 172 Park Street, Pellston, Michigan, with attendance highly recommended though not mandatory. Sealed proposals must be submitted to the Office of the Superintendent addressed to Superintendent Stephen Seelye by Tuesday, June 2, 2026 at 3:30 PM, with email submissions acceptable; proposals remain valid for 90 days from the opening date and may not be withdrawn during this period.

The RFP does not explicitly identify set-aside designations or restrictions limiting response to specific categories of organizations such as disadvantaged enterprises or minority-owned businesses. No incumbent vendors or current contractors are identified in the procurement documentation. Proposals exceeding $50,000 require submission of a certified check, money order, or bid bond equal to 5% of the base proposal sum. The District reserves the right to accept or reject any proposal, waive technicalities, award to the proposal best complying with requirements, request clarifications from selected proponents, or terminate the RFP process without obligation. No specific award value or budget range is disclosed in the available documentation, though the requirement for performance and payment bonds on proposals exceeding $50,000 suggests the project scope warrants substantial investment.