Parking Guidance System (PGS), Rebid

The City of New Smyrna Beach, Florida is requesting proposals for a Parking Guidance System (PGS) rebid to furnish and install a cloud-based intelligent transportation system providing real-time parking occupancy data across city-owned downtown parking facilities, with proposals due June 22, 2026 at 5:00 p.m. and proposal opening scheduled for June 23, 2026 at 9:00 a.m.

The scope encompasses two phases. Phase 1 (the main project) covers the Canal Street Area (596 total spaces: 401 on-street and 195 in five lots) and the Flagler Avenue Area (211 total spaces: 96 on-street, 70 at Clancy Park, and 45 at Esther Park). Phase 2 is a secondary option for sensor installation in four unpaved lots totaling 294 additional spaces. The system shall include flush-mounted parking sensors, two digital matrix signs at key locations, and a web dashboard with real-time monitoring and reporting on peak occupancy, dwell time, turnover, and length of stay. The City expects 97 percent or greater system uptime, with maintenance response times ranging from 4 hours for critical issues to 48–72 hours for non-critical issues. Both solar and hard-wired options for gateways and signage must be included. Proposers must submit distinct pricing for Phase 1 and Phase 2.

The initial contract term is three years with one optional two-year extension subject to City Commission approval, with prices fixed during the initial term. Proposers must meet minimum qualifications including five years of experience in parking guidance systems, current Florida licensure and Sunbiz registration, proof of three years of financial stability, appropriate insurance coverage with the City named as additional insured, and E-Verify compliance. References must include at least four projects completed within the last three years—two PGS projects and two lighting upgrade projects.

Evaluation criteria (maximum 100 points per committee member) include introduction and letter of interest (5 points), project approach and management (25 points), experience and qualifications (15 points), proposed fee (15 points), deliverables (25 points), references (5 points), and financial stability (10 points). Evaluation meetings are scheduled for July 14, 2026 at 11:00 a.m., with a recommendation of award to City Commission on August 11, 2026. Questions are due June 5, 2026 at 5:00 p.m. Proposals must be submitted electronically through the City's eProcurement Portal. No pre-proposal conference will be held.