Parade Barricade Rentals

The City of Pasadena's Department of Parks, Recreation and Community Services - Parks Division is seeking a vendor to provide parade barricade rentals through a competitive bid process. The procurement requires a vendor to supply 1,400 complete sets of 10-foot wood parade barricades with A-frame legs, with specific delivery and pickup requirements at Victory Park located at 2575 Paloma Street in Pasadena. The initial contract term is three years from the date of execution, with potential for two optional one-year extensions subject to City Manager approval. Electronic bid submissions are due by October 2, 2023, at 2:00 pm through the City's eProcurement Portal. Bid evaluation will be based on the lowest Grand Total Price, considering factors such as material quality, vendor capability, performance history, and financial stability. Vendors must provide per-day pricing for barricades, including delivery and pickup charges, and maintain pricing validity for 120 days. Additional requirements include compliance with equal employment opportunity provisions and a living wage ordinance for contracts exceeding $25,000.

The solicitation includes multiple federal and local compliance requirements that may restrict or designate participation. Vendors must obtain a Unique Entity Identifier (UEI) from SAM.gov, with failure to provide this potentially rendering the bid non-responsive. The opportunity includes HUD Section 3 provisions that mandate contractors strive to achieve benchmarks of 25% labor hours from Section 3 workers and 5% from Targeted Section 3 workers, prioritizing low- and very low-income individuals. Additional documentation requirements include various federal forms such as Worker's Compensation Certification, Non-Collusion Declaration, and Lobbying Activities Disclosure. While a specific contract value is not explicitly stated, the comprehensive documentation suggests a significant municipal procurement opportunity. Potential bidders must be prepared to submit extensive documentation including W-9 forms, business licenses, and potential proof of insurance prior to contract award. The procurement emphasizes workforce diversity, labor standards compliance, and local economic opportunity through its detailed requirements.