Paper/Maintenance Supplies

Saratoga County is seeking bids for a comprehensive paper and maintenance supplies contract (specification 25-PSMS-2) to service all county departments. The procurement covers over 60 different items, including plastic cups, paper plates, paper towels, cleaning supplies, and industrial cleaners, with specific estimated quantities for each product. Bids will be received until 11:00 a.m. on Tuesday, November 18, 2025, with a public bid opening immediately following. The contract period will span six months, from December 1, 2025, through May 31, 2026, with delivery requirements mandating deliveries between 8:00 a.m. and 3:00 p.m., Monday through Friday, excluding holidays. Bidders must submit electronic proposals through the Empire State Purchasing Group website and include mandatory certifications such as a Non-Collusive Bidding Certificate, Iranian Divestment Act Compliance, and Sexual Harassment Prevention Policy confirmation. Pricing will be evaluated on a per-item basis, with the county reserving the right to reject any or all bids and purchase alternative supplies if a vendor cannot fulfill an order within two weeks.

The procurement appears open to all qualified vendors, with no specific set-aside designations for disadvantaged enterprises mentioned in the documentation. Saratoga County is tax-exempt and seeks competitive pricing, with an interesting provision allowing potential cooperative purchasing by other New York State political subdivisions. While no specific budget range is explicitly stated, the comprehensive nature of the bid covering over 60 items suggests a potentially significant contract value. The county will evaluate bids based on individual item pricing and overall responsiveness to bid specifications. Vendors must demonstrate the ability to consistently supply the required maintenance and paper products, with the understanding that failure to meet delivery timelines could result in the county purchasing from alternative sources and charging the original vendor for price differences. No information about incumbent vendors or existing technological infrastructure was provided in the bid documents.