Paper rolls, engineering, purchase and delivery of

The Palm Beach County Board of County Commissioners Purchasing Department issued a Request for Quotation (RFQ) for the purchase and delivery of engineering paper rolls under a 12-month term contract with options to renew for four additional 12-month periods. The procurement involves two types of premium paper products: wide format premium bond engineering paper rolls measuring 36 inches wide with 500+ feet per roll and 20# basis weight with 92+ brightness rating (Item 1, estimated 12-month quantity of 85,000 feet), and wide format engineering plotter paper rolls measuring 36 inches wide with 150+ feet per roll and 24# basis weight for color ink jet bond (Item 2, estimated 12-month quantity of 9,000 feet). Quotations were due by May 25, 2018, at 4:00 p.m. local time and required submission to the Palm Beach County Purchasing Department by fax or email on an all-or-none basis, meaning quoters must provide pricing for all items to be considered responsive. All items must meet industry and safety standards with environmental conservancy certifications such as Green Seal, FSC Mix, or SFI. Delivery must occur within 10 business days of receipt of delivery orders to the County's purchasing warehouse at 2455 Vista Parkway, West Palm Beach, between 8:30 a.m. and 3:30 p.m., Monday through Friday, with all deliveries F.O.B. destination and pricing on a firm and fixed basis with no escalation clauses permitted.

Small Business Enterprise (SBE) certified firms within 10% of the lowest responsive, responsible bid were eligible for preference consideration under this procurement. Local preference of 5% may have been applied to quoters with permanent places of business in Palm Beach County or the Glades, contingent upon submission of a valid Business Tax Receipt and completed Certification of Business Location. The County reserved the right to increase or decrease quantities as needed and accepted no minimum order requirements, with the quoter retaining title and responsibility for transportation costs and risk in transit. Payment was to be made upon County acceptance and proper invoicing, with the Florida Prompt Payment Act applicable to the contract. No incumbent vendors, current contractors, or budget range information was specified in the RFQ documentation.