Paper rolls, engineering, purchase and delivery of

The Board of County Commissioners of Palm Beach County, Florida issued a Request for Quotation (RFQ) for the purchase and delivery of engineering paper rolls under a term contract, with quotations due by June 14, 2018 at 4:00 p.m. Eastern Time. The procurement seeks two types of wide-format paper rolls: Premium Bond Engineering Paper Rolls (Item 1) with an estimated 12-month quantity of 85,000 feet per unit, requiring 36-inch width, minimum 500-foot roll length, 20-pound basis weight, and 92-minimum brightness rating suitable for laser and xerographic printers; and Engineering Plotter Paper Rolls (Item 2) with an estimated 12-month quantity of 9,000 feet per unit, requiring 36-inch width, minimum 150-foot roll length, 24-pound basis weight, and color ink jet bond suitable for ink jet or xerographic plotting machines. Both items must meet industry safety standards and carry environmental conservancy certification such as Green Seal, FSC Mix, or SFI. Quoters must provide firm, fixed unit pricing with no escalation clauses permitted, with delivery required within 10 business days of receiving a term contract delivery order to the Palm Beach County Purchasing Warehouse. The County reserves the right to return non-conforming goods at the vendor's expense and conduct independent testing at vendor cost, with alternative manufacturers' offerings requiring detailed technical specifications and samples at the County's discretion.

The contract will be awarded on an all-or-none basis to the lowest responsive and responsible quoter and shall be effective for 12 months or until the estimated amount is expended, with renewal options for four additional 12-month periods exercisable at the County's discretion upon mutual written agreement. Small Business Enterprise (SBE) certifications will be considered in the evaluation, and local preference provisions allow a 5% price reduction for responsive quoters with permanent places of business in Palm Beach County or the Glades. Vendors must maintain a Vendor Registration Account in the Purchasing Department's Vendor Self Service system and are subject to fingerprint-based criminal history record checks on vendor employees and subcontractors, with associated costs included in quoted pricing. Submissions are accepted via fax or email to the designated Purchasing Department buyer, Suzanne McIntyre. No specific budget range or incumbent vendor information was provided in the procurement documents.