Paper, Plastic, Foil and Associated Food Service Items

Rensselaer County is seeking bids for a comprehensive procurement of paper, plastic, foil, and associated food service items through Request for Bid RFB-25-12. The procurement covers multiple disposable food service products, including various sizes of plastic cups, lids, hot/cold cups, and other food service containers, with a six-month contract period from July 1, 2025, through December 31, 2025. Vendors must submit complete bids on the Official Bid Form, providing unit pricing for each item with detailed manufacturer names and product codes. Key requirements include having an office location within a 50-mile radius of the Rensselaer County Office Building in East Greenbush, New York, and submitting bids that cover all items in their entirety, as partial bids will not be accepted. The bid is scheduled to be opened on May 1, 2025, at 10:00 a.m., with evaluation criteria focusing on the lowest responsible bidder meeting all specified requirements. Successful vendors must maintain firm pricing throughout the contract period and comply with local procurement regulations.

The procurement opportunity does not explicitly outline specific set-aside designations for disadvantaged enterprises, but it does include provisions for potential purchasing through New York State Preferred Sources or Government Purchasing Cooperatives if more favorable pricing is available. Vendors must comply with local laws, including the MacBride Principles of Fair Employment, and provide appropriate insurance coverage as specified in the bid documents. While specific budget ranges are not detailed, the bid includes estimated quantities for each product type, suggesting a potentially substantial contract value. The county reserves the right to reject any and all bids, providing flexibility in the procurement process. Successful bidders will need to demonstrate their ability to meet all technical specifications, provide competitive pricing, and maintain consistent product availability throughout the six-month contract period. Integration requirements appear minimal, focusing primarily on the ability to supply specified food service items within the designated geographic constraints.