Paper, ENG, card stock/cover purchase/delivery of

The Palm Beach County Board of County Commissioners Purchasing Department issued Request for Quotation #700090/KP on February 18, 2016, for the purchase and delivery of paper products under a twelve-month term contract with four optional renewal periods. The procurement is divided into three separate lots: Lot #1 encompasses wide format premium bond engineering paper rolls (80,000 feet estimated annual quantity) and wide format engineering plotter paper rolls (5,000 feet estimated annual quantity); Lot #2 includes five varieties of index paper/card stock in buff, salmon, blue, cherry, and green colors with annual quantities ranging from 4,000 to 30,000 sheets; and Lot #3 requests canary vellum bristol cover paper (25,000 sheets estimated annual quantity). All materials must meet or exceed industry and safety standards with environmental certifications including Green Seal, FSC Mix, SFI, or equivalent. Pricing must be firm and fixed with two decimal points or fewer, remaining firm for ninety days from the opening date and throughout the initial contract term. Award will be made on a lot-by-lot basis to the lowest responsive and responsible bidder, with delivery required within ten business days of receiving a delivery order and FOB destination at the Palm Beach County Purchasing Warehouse. The submission deadline is February 23, 2016, at 4:00 p.m. local time, with responses accepted via fax or email.

Palm Beach County residents and businesses maintaining a permanent place of business in Palm Beach County or the Glades may claim local preference, which must be verified by a valid Business Tax Receipt submitted with the bid. Small Business Enterprise (SBE) certified firms that are within 10% of the lowest bid price may receive preference for award consideration. All bidders must provide a non-discrimination policy compliant with Palm Beach County Resolution R-2014-1421 and comply with the Criminal History Records Check Ordinance and Florida Public Entity Crime Statute requirements. The anticipated contract value is $9,000 over the twelve-month term, though Palm Beach County reserves the right to increase or decrease quantities as needed based on operational requirements. The County is exempt from federal and state taxes and will not accept goods without an authorized purchase order. No incumbent vendors or current contractors were identified in the solicitation documentation.