Paper Cutter - Request for Quote

The Colorado Department of Corrections issued a Documented Quote Solicitation (CFAA 2017001062) for the procurement of one Champion 305-TC Programmable Paper Cutter to be delivered to the Colorado Correctional Industries Tag Plant in Canon City, Colorado. The solicitation, posted on March 10, 2017, with a submission deadline of March 16, 2017, at 2:00 PM MST, sought competitive quotes for this equipment or acceptable competitive equals meeting or exceeding the specified Champion model's capabilities. Interested bidders were required to submit quotes via email to maryann.shaw@state.co.us or by fax to (719)269-4064, and all prospective bidders were mandated to be registered on the Colorado Vendor Self Service website at www.colorado.gov/vss to respond. The evaluation criteria included cost, delivery timeline, quality and safety considerations, lifecycle costs, bidder qualifications and experience, and past performance. All bidders and their employees providing services on Colorado Department of Corrections property were subject to criminal background checks and "Consent to Search Authorization" requirements, with tobacco products and contraband prohibited on facility grounds. Bid prices were to include all freight costs on an FOB-destination basis, with payment terms assumed to be Net-45 days after receipt of goods and invoice unless otherwise specified.

The solicitation offered preference to Service Disabled Veteran Owned Small Businesses based in Colorado, though this was not an exclusive set-aside, allowing for competitive bidding from all qualified organizations. The Department of Corrections reserved the right to divide the award among multiple bidders if deemed in the State's best interests and retained the authority to cancel orders if delivery was not made by the date stated in the quote response. While no incumbent vendor information was provided in the solicitation documents, the specific equipment model designation indicates a replacement or additional equipment requirement for the tag plant operations. No budget range or award value was explicitly stated in the available documentation; however, the solicitation encouraged proposals offering shorter payment terms including discounts for consideration, suggesting potential cost negotiation flexibility. Prospective bidders were advised to consult the complete solicitation package for additional procurement details, contract terms, and financial parameters not contained within the technical specification documents.