Paper, Copying and Printing

The Pinellas County School District is seeking suppliers through Invitation to Bid #25-HO-033 for paper, copying, and printing supplies to be delivered to its Central Printing Department. The procurement encompasses a comprehensive range of paper products, including xerographic, bristol, index, text gloss, carbonless, and wide format papers for use in high-speed digital printers, copiers, laser printers, and fax machines. The contract will run from March 25, 2025, to March 24, 2027, with a potential option to renew for an additional two-year period. Bid samples are required and must be received by February 10, 2025, with final bids due electronically through the District's OpenGov Procurement portal by 3:00 pm on February 11, 2025. The solicitation includes 27-36 line items for different paper types, sizes, and colors, with specific brand name references and equivalent options. Bidders must provide references, verify employment status through E-Verify, and comply with administrative requirements such as drug-free workplace certification and background screening. The evaluation will consider pricing, product specifications, and the ability to meet delivery requirements of next-working-day order fulfillment between 6:30 am and 2:00 pm Monday through Friday.

The contract allows for multi-agency participation, enabling other governmental agencies within Florida to potentially utilize the contract terms. There are no specific set-aside designations or restrictions explicitly outlined for disadvantaged enterprises. The district reserves the right to award by line item, section, or aggregate total, whichever is most advantageous. The estimated contract value ranges from approximately $316,000 to $1,434,974, depending on the referenced document, excluding potential renewal options. Pricing includes provisions for potential escalation or de-escalation based on the Consumer Price Index for All Urban Consumers (CPI-U) or Producer Price Index, with increases limited to the previous year's percentage change. The contract is not exclusive, and the district maintains the right to use alternative suppliers or separately bid work when economically beneficial. Bidders should note that the procurement process includes a formal bid protest procedure, which requires a bond between $500 and $5,000 and provides specific timelines for filing protests and seeking resolution.