Bid_Sample_Label.pdf

Cut along the outer border and affix this label to the package or box containing your samples. If there is more than one container, please affix a label to all containers and be sure to include the name of the company submitting the samples. Duplicate this label as needed.

BID SAMPLES

FOR BID NO.: 25-HO-033

BID TITLE: Paper, Copying & Printing

DATE/TIME SAMPLES DUE: February 6, 2025 @ 3:00 P.M. E.T.

SUBMITTED BY: ________________________________________

(Name of Company)

If submitting samples on behalf of a list of distributors, please list the names of all companies for whom you are submitting samples below.

SAMPLES SUBMITTED ON BEHALF OF:

ROUTE SAMPLES TO: Mike Domke, Central Printing

SAMPLE BOX NO. (district use only) ______________

The School Board Of Pinellas County Prohibits Discrimination In All Purchasing And Contracting

SUBMIT BID TO:

PURCHASING DEPARTMENT

School Board of Pinellas County, Florida 301 – Fourth Street S.W.

Largo, Florida 33770-3536

INVITATION TO BID

BID TITLE: Paper, Copying & Printing BID NO. 21-645-144 F.O.B. School Board Administration Building BUYER: Nancy Gaesser DESTINATION Central Printing Services (727) 588-6147 POINT: 301 4th Street SW ISSUE November 20, 2020 Largo, FL 33770-3536 DATE:

BID DUE DATE AND TIME: December 11, 2020 @ 3:00 P.M. E.T. BID OPENING ROOM: A318

SUBMITTALS:

Certain Submittals are required with this bid. See the SUBMITTALS CHECKLIST found later in the bid document for details. Submit Two (2) complete copies (1 original & 1 copy) of your bid proposal. Each bid proposal should include all information and submittals requested in this bid. Incomplete bid proposals may be declared non-responsive.

PURCHASING CARDS: Not applicable to this bid District personnel may choose to use a District Purchasing Card in place of a purchase order to make purchases from this bid. Unless exception to this condition is checked below, the bidder, by submitting a bid, agrees to accept the purchasing card as an acceptable form of payment and may not add additional service fees or handling charges to purchases made with the purchasing card. Refusal to accept this condition may cause your bid to be declared non-responsive.

I do not accept the above condition

PURCHASES BY OTHER PUBLIC AGENCIES (D.O.E. Regulation #6A1.012 (5): - With the consent and agreement of the successful bidder(s), purchases may be made under this bid by other governmental agencies within the state of Florida. Such purchases shall be governed by the same terms and conditions as stated herein.

Note to Bidder:

A. A signed bid submitted to the School Board obligates the bidder to all terms, conditions and specifications stated in this bid document, unless exceptions are taken and clearly stated in the bidder’s proposal.

B. Bids received after the date & time specified will not be accepted.

Delivery days after receipt of order: Date Submitted: Payment Terms

BIDDER MUST FILL IN THE INFORMATION LISTED BELOW AND SIGN WHERE INDICATED FOR BID TO BE CONSIDERED

Company Name: FEIN:

Address: Telephone: ( ) - Ext.

City, State: Zip: FAX: ( ) -

NON COLLUSION: - The bidder, by affixing its signature to this proposal, certifies that its bid is made without previous understanding, agreement, or connection with any person, firm or corporation making a bid for the same item(s), and is in all respects fair, without outside control, collusion, fraud, or otherwise illegal action.

Signature of Owner or Authorized Officer/Agent

E-mail:

Typed Name of Above: Title:

NO BID: I hereby submit a “no bid” for the reasons checked below:

Insufficient time to respond Could not meet Insurance requirements

Addenda were received too late to respond Could not meet bonding requirements

Could not meet specifications We do not offer the product or service requested

Specifications were unclear or restrictive Our schedule will not permit us to respond

Terms & Conditions were unclear or restrictive We do not bid directly

Keep our company on this bid list for future bids Remove our company name from this bid list for future bids

PCS Form 3-852-A (Rev. 3/25/20)

(21-144pr359bid.doc) Category Y

GENERAL TERMS & CONDITIONS

The School Board Of Pinellas County Prohibits Discrimination In All Purchasing And Contracting (21-144pr359bid) Page 2 of 28

1. PREPARATION OF BIDS:

a) Bidder’s Liability: Bidders are expected to examine the specifications and all special and general conditions, requirements, and instructions. Negligence on the part of the bidder to make the necessary examinations and investigations, visit appropriate site locations and become familiar with ALL locations covered under this bid, or failure to fulfill, in every detail, the requirements of the contract documents, will not be accepted as a basis for varying the requirements of the district or for paying additional compensation to the contractor. Failure to do so is at the contractor’s risk. Failure to follow the instructions contained in the bid for completion of a bid response is cause for rejection of a bid.

b) Submittal of Bids: BIDS SHALL BE SUBMITTED IN A SEALED ENVELOPE. The return address label provided with your bid invitation packet should be affixed to the outside of your envelope identifying it as a sealed bid. Any company not responding to this request with either a bid or a “NO BID” may be removed from the active bidders list.

c) Receipt of Bids: The purchasing department is not responsible for timely delivery of the U.S. or private courier mail. The Bidder is responsible to allow adequate mailing time, including time for interoffice mail delivery, or to take appropriate alternate steps to assure that their bid is delivered to the purchasing department by the specified due date and time. LATE BIDS WILL BE REJECTED!

d) Minimum Required Documents: The following documents must be returned with your bid proposal to be considered responsive:

i) Completed Invitation To Bid form with original signature. (page 1)

ii) Completed Bid Proposal form(s)

iii) All items checked required on Submittals Checklist form included with the bid.

e) Forms: All bids must be submitted on and comply with the bid forms provided. If additional space is required, the bidder may submit an attachment which will become part of the bid response. The Invitation to Bid Form 852-A must be signed by the owner or authorized officer/agent of the company submitting a bid or the bid will be rejected.

Telegraph, Facsimile (FAX) or e-mail bids will not be considered a sealed bid.

f) Quoted Prices: Prices are to be submitted in accordance with the quantities required, which appear in the bid invitation. Unit prices will prevail over extended totals whenever the extended amount is in conflict with the estimated quantity (x) the unit price. When a total group price of two or more distinct items is requested, the purchasing department reserves the right to verify mathematical extensions and totals, correct extensions and totals if necessary and recommend an award based upon the overall group total.

g) Freight Terms: All items are to be bid FOB destination with all transportation charges prepaid and included in the bid prices and title transferring to the district at the time of delivery, unless otherwise stated in bid invitation. Any exceptions to these freight terms taken by the bidder must be clearly stated in the bidder’s proposal. The purchasing department will evaluate any such exceptions and determine if the exception constitutes grounds for rejection of the bidder’s proposal.

h) Item Specifications: Specifications in this document may reference specific manufacturers’ products and list their model or part numbers, followed by the words “or equal” or “approved brands”. Unless the words “only” or “No Substitutes” is used in place of “or equal”, these references are intended to establish a quality and performance standard only. Anything listed, herein, of a proprietary nature is done so without express knowledge or intent to exclude other manufacturers’ products from consideration.

i) Any item bid as an alternate which lacks sufficient descriptive literature or technical information to enable a complete comparative analysis, may prevent its consideration.

ii) If the bidder does not clearly state in their bid proposal that an item proposed is an alternate to that specified, the bidder must furnish the specified item upon receipt of a purchase order or else be declared in breach of contract.

i) Bid, Performance & Payment Security: When bid, performance and payment securities are required, the “Required” box will be checked on the Submittals Checklist form included with the bid. Detailed specifications will be included in the “Bid, Performance & Payment Security Guidelines” section of the bid.

j) Insurance Certificate: When an insurance certificate is requested, the “Requested” box will be checked on the Submittals Checklist form included with the bid. Detailed specifications will be included in the “Insurance Specifications for Contractors” section of the bid.

k) Product Certification: When product certification is requested, the bidder must submit a signed, notarized affidavit along with their bid attesting that the item meets all specifications requested.

l) Proposal Organization: Bidders are expected to organize their bid proposals in such a manner as to facilitate the evaluation process. Bid proposals should be keyed or indexed to correspond with this bid solicitation. Responses should be correlated to the specific Submittal, Criterion, Section or Paragraph Number of the Invitation to Bid or Request for Proposal being addressed. District staff will make a reasonable effort to locate information in the bid proposals; however, failure to follow this suggested format may make location of critical submittal information difficult, possibly resulting in a loss of appropriate point credit or complete rejection of your bid proposal.

2. INQUIRIES/INFORMATION:

Any questions by prospective bidders concerning requirements of this bid should be addressed to the buyer whose name appears on the front of the Invitation To Bid form or to individuals specifically named in the Special Conditions or Personnel Matrix sections of the bid. The buyer will assist vendors and answer questions to the best of his or her ability. Questions of a technical nature may be referred to other individuals by the buyer for an appropriate response as deemed necessary. Requests for interpretation of the bid or additional information should be communicated to the buyer in writing no later than seven (7) working days prior to the scheduled bid opening date. Requests for information relating to bids in process will be addressed without delay when such information has a material effect on the completion of your bid response. Every effort will be made to supply other requested information of a less critical nature, such as, lists of vendors solicited, prebid conference attendees, firms who have picked up plans and specifications, historical bid data or bid tabulations within (48) hours from receipt of a request. Vendors are encouraged to visit our Web site at the address shown below