Paper/ cardboard recycling materials collection

The California Governor's Office of Emergency Services (Cal OES) has issued an Invitation for Bid (IFB) A241014356-2 for paper and cardboard recycling materials collection and removal services across four locations in the Sacramento area. The procurement encompasses biweekly in-house pickups and on-call dockside collections of recyclable materials, targeting jurisdictions including Sacramento County, Sacramento City, San Francisco City, and West Sacramento City. A mandatory bidder's conference and walkthrough is scheduled for May 21, 2025, with all bidder questions due by May 22, 2025. The formal bid submission deadline is June 2, 2025, with a proposed contract award date of June 9, 2025. The proposed contract term spans from June 1, 2025, through May 31, 2028, with contractors required to provide comprehensive recycling services that meet the agency's specific collection and removal requirements. Prospective bidders must demonstrate capability to execute consistent, reliable recycling material collection services across multiple municipal locations.

The solicitation includes specific preference and incentive programs for small businesses and disabled veteran business enterprises (DVBE), offering a 5% preference for certified small businesses and potential participation incentives for DVBE firms. No subcontracting will be permitted under this agreement, which means prime contractors must have direct capacity to perform all required services. Contractors must provide comprehensive insurance coverage, including commercial general liability, workers' compensation, automobile liability, and pollution liability insurance. The initial contract award amount remains to be determined, with payment structured to reimburse actual services rendered. The contract includes a critical budget contingency clause allowing termination if sufficient funding is not appropriated, which introduces potential financial uncertainty for the selected vendor. Interested firms must carefully review all documentation, meet stringent insurance and operational requirements, and demonstrate robust capabilities in municipal recycling material collection and removal services across multiple jurisdictions.