Pan, oil -REF 2096765
Closed State & local contract opportunity Posted
- Solicitation number
- 2096765 [MD]
- State
- Texas
- Responses due
Opportunity facts
- Jurisdiction
- NIGP code
Opportunity details come from dart.bonfirehub.com. Updated .
About this opportunity
Dallas Area Rapid Transit Authority (DART) is soliciting offers for PAN Oil-Ref 2096765, a procurement of refined oil products. The solicitation was posted on January 21, 2026, with a proposal due date of January 23, 2026, allowing a compressed two-day response window for interested vendors. While specific product quantities, grades, or delivery schedules are not detailed in the available documentation, the procurement requires that all oil products offered be sourced exclusively from manufacturer-authorized dealers or distributors to ensure product authenticity and supply chain integrity. Vendors must demonstrate authorized dealer status through acceptable documentation, which includes a current manufacturer authorization letter, Certificate of Conformance, invoice or proof of purchase from an authorized source, traceability documentation (such as packing slips, shipment records, batch/lot numbers, or serial numbers), verification against the OEM authorized distributor list, or product authentication evidence such as serial number lookup or hologram verification. Failure to provide valid and verifiable documentation establishing the direct chain of authorization from the original equipment manufacturer will result in the vendor being deemed nonresponsive and removed from further consideration. The procurement framework is governed by DART's standard Purchase Order Terms and Conditions, which establish a 30-day payment term from invoice receipt, require invoices in triplicate with complete purchase order details and pricing inclusive of all applicable taxes, and grant DART broad authority over change orders, terminations for convenience, and terminations for default.
The available documentation does not specify set-aside designations for disadvantaged enterprises, women-owned businesses, minority-owned businesses, or other protected classifications, nor does it identify any incumbent vendors or current contractors. Similarly, no award value or budget range is provided in the posted opportunity materials. Additional contractual requirements applicable to this procurement include compliance with equal employment opportunity regulations, certification that neither the vendor nor affiliated entities boycott Israel, and verification of non-association with designated foreign terrorist organizations. All vendors must provide commercial warranties of merchantable quality and suitability for intended purpose, and DART maintains exemption from Texas state and local sales and use taxes, meaning offered pricing should reflect this tax exemption. Interested vendors should note the extremely tight response timeline and ensure all authorized dealer verification documentation is prepared and readily available prior to submission.
Opportunity text
--- **Authorized Dealer Verification:** To ensure product authenticity and supply‑chain integrity, all items offered under this solicitation must be sourced from a manufacturer‑authorized dealer or distributor. Upon request, the Offeror shall provide Authorized Dealer Verification, which may include an authorization letter, proof of purchase from an authorized supplier, a Certificate of Conformance, or other traceability documents establishing a direct chain of authorization. **Failure to provide valid and verifiable documentation may result in the Offeror being deemed non‑responsive and removed from further consideration.** To ensure the authenticity of products delivered under this solicitation, vendors must be prepared to provide documentation showing that all items have been sourced from a manufacturer‑authorized dealer or distributor. The following forms of documentation are acceptable: Acceptable Documentation: You may submit any one or a combination of the following: - Manufacturer Authorization Letter A current letter issued by the OEM confirming authorized dealer or distributor status. - Certificate of Conformance (CoC) A document certifying that the products are genuine OEM items obtained through authorized channels. - Invoice / Proof of Purchase from an Authorized Source An invoice, receipt, or order confirmation from an OEM‑authorized distributor. Traceability documentation for electronics or high‑risk items is standard under federal procurement guidance. - Traceability Documentation Packing slips, shipment records, batch/lot numbers, serial numbers, or other documentation that establishes the supply‑chain path from the OEM to the Offeror. - OEM Authorized Distributor List Verification A screenshot or link showing the vendor or its supplier on the manufacturer's authorized distributor list. - Product Authentication Evidence For items with OEM authentication features (e.g., serial number lookup, hologram verification), vendors may submit proof of successful verification. PAN, OIL -REF 2096765
Files
| File | Type | Posted |
|---|---|---|
| 1-Purchase Order Terms and Conditions.pdf |
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