Paints, Stains, Adhesives and Sandpaper Cabinet Inventory Materials

Hillsborough County Public Schools (HCPS) has issued an Invitation to Quote (ITQ) for the procurement of paints, stains, adhesives, and sandpaper cabinet inventory materials. The solicitation seeks to establish a supplier or multiple suppliers to provide comprehensive materials for the district's maintenance and operational needs. Vendors must supply all necessary labor, materials, supervision, equipment, and related items to support the district's requirements. The contract will initially run for one year, with options to renew for two additional one-year periods. Evaluation criteria will focus on the lowest responsive and responsible bid, considering the vendor's ability to meet specifications and overall responsiveness. Key submission deadlines include October 9, 2024, as the last day for questions, with proposals due electronically through VendorLink on October 24, 2024, at 3:00 PM. Vendors are required to provide firm pricing for at least one year, with potential price adjustments subject to HCPS approval, and must submit comprehensive product information including Safety Data Sheets for all proposed items.

The solicitation demonstrates a strong commitment to small business and diverse vendor participation, with preference given to Office of Supplier Diversity (OSD) registered Small Business Enterprise (SBE) vendors. Contractors must comply with various requirements, including specific insurance specifications, safety standards, and workforce regulations. The opportunity includes a mandatory Vendor Affidavit regarding labor practices, requiring certification against human trafficking and labor coercion as per Florida Statutes Section 787.06(13). The contract supports HCPS's extensive operations, which serve approximately 225,000 students across 235 schools and centers. While no specific total contract value is explicitly stated, the inventory spreadsheet suggests an extensive range of materials with varying annual usage quantities. Vendors must be prepared to provide products across multiple categories, including adhesives, finishes, paints, stains, sealers, markers, rollers, spray equipment, and sandpaper, with potential for cost-plus markup not exceeding 15% for as-needed purchases.