Trail Assessment and Maintenance Services

Paradise Valley Unified School District, acting as the lead agency for the Strategic Alliance for Volume Expenditures (SAVE) cooperative purchasing consortium, is issuing Invitation for Bid (IFB) No. 27-002 for paint and painting supplies to serve eligible SAVE member agencies throughout Arizona, including municipalities, counties, higher education institutions, fire districts, and school districts. The procurement seeks qualified vendors to establish contracts on an as-needed basis for three categories: interior and exterior paints and primers, manufacturer discounts, and painting supplies including brushes, tape, rollers, and drop cloths. Bidders must submit pricing based on fixed discounts off published price lists or catalogs, firm fixed prices, or combinations thereof, with discounts remaining constant throughout the contract term. Vendors are required to provide product specifications and Safety Data Sheets for all paint products proposed and must clearly identify delivery timelines in days after receipt of order, with delivery desired within one week of purchase order receipt for in-stock items and F.O.B. destination delivery during business hours. The deadline for submitting questions is April 3, 2026 at 2:30 PM local time, with bids due electronically through the Bonfire portal by April 9, 2026 at 2:30 PM. The initial contract term is one year from the award date with options to renew annually for up to four additional one-year terms, for a maximum contract duration of five years. Contractors must maintain Comprehensive General Liability Insurance with minimum limits of $1,000,000 per occurrence and $2,000,000 aggregate, along with Workers' Compensation and automobile liability insurance, and must submit W-9 forms, Conflict of Interest Disclosure forms, and References forms.

The solicitation does not reference any specific set-aside designations or restrictions limiting responses to particular organizational types or disadvantaged enterprises. Some agencies within the SAVE consortium currently utilize paint brands including Dunn Edwards, Painter's Supply and Decorating, and Sherwin Williams, though the district intends to award contracts to a variety of paint brands to meet the diverse needs of all SAVE members, indicating an openness to multiple vendors regardless of current market presence. The district reserves the right to award contracts to multiple vendors and to increase or decrease quantities as needed. The estimated annual expenditure across the 17 surveyed SAVE members is $790,000, though no volume is guaranteed to any awarded vendor. No pre-bid conference is scheduled for this procurement.