Paging Systems

Wayland Union School District in Allegan County, Michigan is seeking a qualified vendor to design, install, and implement a new integrated paging system at Wayland Middle School located at 701 Wildcat Drive. The procured paging solution must interface with the District's existing Shoretel phone system and support a minimum of eight zones with individual paging and bell scheduling capabilities, classroom speaker volume adjustment, and talkback functionality. The successful vendor will be responsible for all aspects of delivery, installation, training, warranty, and maintenance services, and must designate a single project manager to serve as the primary point of contact throughout the engagement. Qualified vendors must submit a five percent bid bond, provide at least five verifiable customer references for similar installations completed within the past five years, demonstrate financial stability, and employ factory-certified technicians. Proposals are due December 20, 2018 at 12:30 PM, with a pre-bid meeting scheduled for December 4, 2018 at 12:30 PM; Board viewings are scheduled for January 14 and January 28, 2019, with contract award targeted for January 29, 2019, installation commencing March 1, 2019 and concluding June 1, 2019, and system acceptance required by June 10, 2019. Pricing must be all-inclusive of materials, equipment, labor, and all services necessary for complete installation and testing, with payment structured at 50 percent upon equipment delivery and 50 percent upon system acceptance.

No specific set-aside designations or restrictions on vendor eligibility are identified in this procurement. The vendor must comply with prevailing wage requirements and maintain comprehensive insurance coverage including worker's compensation, public liability insurance with limits of $1,000,000 per person and per accident, and automobile liability insurance. The successful vendor is responsible for obtaining all required permits and inspections and ensuring compliance with applicable federal, state, and local laws. A one-year minimum warranty covering all defects in equipment, material, and workmanship must be provided at no additional cost to the District, with post-warranty maintenance pricing required for years two and three. The District is tax-exempt and will not be liable for costs exceeding the proposed bid amount. The specific budget or award value is not disclosed in the RFP materials.