Pagers, purchase and delivery (one-time)

Palm Beach County's Board of County Commissioners and Purchasing Department issued a Request for Quotation (RFQ) for the one-time purchase and delivery of 200 alphanumeric pagers, with quotations due by January 8, 2021, at 4:00 p.m. Eastern Time. The specified equipment is the UNICATION Model #A4K1SLN6213A or an equivalent product meeting precise technical requirements, including POCSAG code format, UHF synthesized receivers capable of 450-470 MHz frequency operation, secure AES encryption messaging capability, 4-line LCD displays, and single "AA" alkaline battery operation with defined battery life parameters across different baud rates (512, 1200, and 2400). Vendors must provide firm, fixed unit pricing for all 200 pagers with pricing remaining effective for ninety days from opening to permit evaluation and award, and delivery must occur within a specified timeframe after receipt of order. Award will be made on an all-or-none basis to the lowest responsive, responsible quoter, with the County reserving the right to purchase additional items within twelve months of award at quoted prices. Quoters must be registered in the County's Vendor Self Service (VSS) system, and all prices must include labor, materials, transportation, delivery, and freight charges, with returned items failing to meet specifications subject to vendor reimbursement at full cost.

Small, Minority, and Women-Owned Business Enterprise (S/M/WBE) preferences and local preference provisions apply to this procurement, with qualified local businesses potentially receiving a five percent price reduction for evaluation purposes. All successful vendors must maintain current Palm Beach County business tax receipts and applicable certifications throughout the contract term and comply with commercial non-discrimination policies, criminal history records checks where applicable, drug-free workplace certification, and E-Verify employment eligibility verification. The County, exempt from federal and state taxes, will make payment only upon receipt, inspection, and acceptance of goods delivered in accordance with specifications. No incumbent vendors or budget range was specified in the procurement documentation.