Paddle Wheel Aerator

The Commonwealth of Kentucky Department of Fish & Wildlife Resources issued Request for Quotation (RFQ) 758 2100000027 for the procurement of one paddle wheel aerator for delivery to the Frankfort Fish Hatchery located at 1883 Indian Gap Road, Frankfort, Kentucky 40601. The solicitation, released on September 1, 2020, seeks a 5HP Big John Paddle Wheel Aerator or approved equal, with vendors required to submit bids electronically through the Kentucky Vendor Self Service eProcurement system. Bidders proposing alternate brands or specifications must submit descriptive literature demonstrating equality to specified minimum standards, with failure to provide sufficient documentation resulting in non-responsive bid determinations. All pricing must be quoted on an F.O.B. Destination Freight Prepaid and Allowed basis with all shipping charges included, and vendor prices must remain valid for a minimum of 60 calendar days after the bid due date. Written questions were due by September 4, 2020 at 10:00 AM Eastern Time, with bids closing on September 15, 2020 at 1:30 PM Eastern Time. Award will be made on a best value ranking approach using measurable criteria: price (90 points) and delivery in working days (10 points), with the lowest bidder receiving maximum points and subsequent bidders scored proportionally. The motor specification was clarified in Addendum #2 to require single phase 220V with cord installation to be handled by the agency upon receipt.

Kentucky resident bidders are eligible for reciprocal preference consideration under applicable state statutes, and qualified bidders receive additional preference designations, including Kentucky Correctional Industries (20 percent preference) and nonprofit agencies serving individuals with severe disabilities that employ such individuals for at least 75 percent of direct labor hours (15 percent preference). All bidders must submit compliance affidavits including the Commonwealth's Annual Affidavit addressing campaign finance law compliance, tax registration, and certifications under penalty of perjury, along with Kentucky Tax Registration Form 10A100 and, if applicable, Certificates of Authority from the Kentucky Secretary of State prior to award. Past vendor performance may be considered, and vendors with poor performance records in the preceding 12 months may be deemed non-responsible and ineligible for award; the Commonwealth reserves the right to deem vendors ineligible for further participation if they fail to comply with solicitation provisions and terms and conditions. The resulting contract is subject to a 30-day cancellation clause and will be awarded as a group award to a single vendor. No specific contract value or budget range is identified in the available solicitation documents, though the procurement is for a single unit paddle wheel aerator with all associated delivery and installation costs included in the bid price.