Padded Cell for LCYDC

The State of Maine Department of Administrative and Financial Services, Office of State Procurement Services, has issued a Request for Quotations (RFQ #03A 250320-200) for a specialized padded cell system for the Long Creek Youth Development Center. The procurement seeks a comprehensive solution involving the design, fabrication, and installation of a padded cell with specific dimensional requirements of 104 inches deep, 80 inches wide, and 119 inches high, featuring a 3' x 7' x 2" door. Key deliverables include a seamless, non-toxic padded cell with impact-resistant padding and a non-porous surface, specifically designed to provide a safe space for incarcerated residents at risk of self-injurious behavior while maintaining staff safety. Vendors must submit detailed quotes that include an itemized cost breakdown, estimated project timeline, warranty information, and documentation demonstrating compliance with US Fire Safety Codes and Performance-Based Standards for Juvenile Correctional Facilities. The solicitation requires a minimum two-year warranty on both product and installation services. Quotations are due by Wednesday, April 2, 2025, at 4:00 p.m. local time, with an expected installation within three months of the award date. The State will evaluate bids on a best value basis, considering conformity with specifications, delivery timeline, and the overall best interest of the State.

While no specific set-aside designations or restrictions on vendor types are explicitly mentioned in the documentation, the procurement appears focused on specialized correctional facility equipment providers with expertise in designing and installing safety-focused infrastructure for youth detention centers. The RFQ suggests a preference for vendors with demonstrated experience in creating secure, trauma-informed environments for high-risk juvenile populations. Although a precise budget range is not specified, the detailed technical requirements indicate this is a specialized procurement likely requiring significant technical expertise and precision manufacturing capabilities. The State will likely prioritize vendors who can demonstrate both technical competence and a comprehensive understanding of safety protocols in juvenile correctional settings. The expected project timeline of three months post-award suggests the State is seeking a vendor with rapid design and implementation capabilities, and the emphasis on best value implies that while cost is important, technical merit and compliance with safety standards will be equally critical in vendor selection.