Packaged Ice Service

The City of Scottsdale is soliciting sealed bids for a packaged ice service contract to supply approximately 450,000 pounds of ice annually to approximately 40 city locations. The procurement requires seven-pound bags of tube or cubed ice made from potable water, meeting EPA drinking water standards and FDA Good Manufacturing Practices regulations. Contractors must provide clear, virgin plastic bags with ring closures and supply ice merchandiser units with a minimum 270-pound bag capacity at no additional charge for each service location. The contractor must be an International Packaged Ice Association (IPIA) member with a minimum of three consecutive years of business experience in the Phoenix metropolitan area and a physical business location in the region. Key submission requirements include maintaining $1,000,000 in Commercial General Liability Insurance, $1,000,000 in Vehicle Liability Insurance, and Workers' Compensation Insurance. The solicitation (IFB #21PB007) was originally posted with a bid due date of January 7, 2021 at 2:00 p.m. local time, with questions due by December 30, 2020 at 10:00 a.m. The initial contract term is one year, with potential extensions for four additional one-year periods.

The solicitation does not specifically indicate set-aside designations or restrictions for disadvantaged enterprises. Bidders must comply with Arizona immigration law and E-Verify requirements, and provide documentation including non-collusion affidavits and lawful presence certifications. The City reserves the right to award the contract based on the lowest responsive and responsible bid, with potential award by individual line items or total bid. Pricing must be submitted on a per-unit basis for seven-pound bags, with no fuel surcharges permitted, and price increases limited to annual adjustments based on the U.S. Consumer Price Index or Producer Price Index. Contractors must submit weekly invoices via email in Microsoft Excel format with detailed itemization by building code and location. While a specific budget range is not explicitly stated, the estimated annual ice usage of 450,000 pounds suggests a substantial contract value, with higher demand during the summer schedule (April through October) and variable service requirements from November through March.