PA025-26 Purchase and Maintenance of Currency Counter Machines on an Annual Contract

Gwinnett County, Georgia is issuing an Invitation to Quote (ITQ) designated PA025-26 for the purchase and maintenance of currency counter machines on an annual contract basis for the Office of the Tax Commissioner. The procurement seeks 20 new Kisan K2A Compact Banknote Serial Number Detection/Storage Counter machines or approved equivalents, 20 standalone compatible receipt printers (if not integrated), and annual preventative maintenance services. The equipment must meet specific technical specifications including dual-pocket features, 600 hopper capacity, 200 stacker capacity, 50 reject capacity, touchscreen display, and multiple connectivity options. Vendors must submit all-inclusive annual maintenance pricing covering labor, parts, travel, and trip time, with maintenance to be coordinated directly with County Tax Commissioner staff. Delivery must be FOB Destination Prepaid and Allowed, with equipment expected within two weeks of order placement. Quotes must be received by 3:00 P.M. on April 9, 2026, and can be submitted via email to Dana Garland, Purchasing Manager, at Dana.Garland@GwinnettCounty.com or mailed to the Gwinnett County Financial Services Purchasing Division. Vendors must submit written questions to the Purchasing Manager by 3:00 P.M. on April 6, 2026. Award will be made to the lowest responsive and responsible bidder, with the contract including four renewal options and pricing required to remain firm throughout the initial term and any stated renewal periods.

Successful vendors must maintain comprehensive insurance coverage including Commercial General Liability with minimum limits of $2,000,000, Automobile Liability with $1,000,000 combined single limits, Workers Compensation at Georgia statutory limits, and Umbrella/Excess Liability coverage based on contract value, with all carriers authorized to do business in Georgia and maintaining an A.M. Best rating of A-7 or higher. All vendors must comply with E-Verify work authorization requirements and submit a notarized Contractor Affidavit and Agreement. Gwinnett County reserves the right to reject any or all quotes and to negotiate terms with selected vendors. The ITQ does not identify any set-asides for disadvantaged enterprises, incumbent vendors, or existing contractor information. No specific budget range or award value is listed in the solicitation documents, though pricing will be evaluated as a primary factor in the award decision given the emphasis on selecting the lowest responsive and responsible bidder.