P26-04 Fire Services

Forsyth County Schools is issuing Request for Proposal P26-04 to procure comprehensive fire inspection services across all school district facilities, including 26 elementary schools, 6 middle schools, 6 high schools, and 9 support facilities. The solicitation, posted March 12, 2026, with a deadline of March 31, 2026 at 3:00 PM, seeks qualified vendors to provide fire alarm inspections and testing per NFPA 72 standards, annual fire sprinkler and hydrant inspections per NFPA requirements, annual fire extinguisher inspections per NFPA standards, semi-annual kitchen fire suppression system inspections per NFPA 17 requirements, and fire door inspections with certification letters. All work must be completed between May 26, 2026 and August 1, 2026, with re-inspections finalized by August 1, 2026. Vendors must demonstrate a minimum of five years of established fire suppression and alarm system business experience and provide at least one on-site technician holding N.I.C.E.T. Level II Fire Alarm certification, N.I.C.E.T. Level III Sprinkler certification, and Georgia State licensure. Required deliverables include electronic reports per school with room numbers and equipment data, small-scale plans marking fire extinguisher locations, and itemized lists of required work following initial inspections. The contractor is authorized to perform minor repairs up to $500 per location at time and material rates, with all pricing all-inclusive of lift rental, delivery coordination, maintenance, refills, recharges, hydrostatic tests, and repairs. Contractors must carry Commercial General Liability Insurance with minimum limits of $1,000,000, Commercial Automobile Liability Insurance with $1,000,000 combined single limits, and Umbrella/Excess Liability Insurance with $2,000,000 per occurrence and aggregate. Award will be made based on qualifications, relevant experience, responsiveness, and cost using a lowest-price formula, with FCS considering a multi-award approach by awarding two separate vendors to serve designated service zones or a single vendor for the entire scope based on FCS's best interests. The contract will be valid for one year from the date of award with options to renew annually for up to four additional years contingent upon mutual interest, with pricing remaining firm for the entire 12-month period.

No specific set-aside designations for disadvantaged enterprises or restricted vendor categories are identified in the solicitation documents provided. However, all contractors must register through FCS's Safety-Check Contractor Identification System, submit government-issued photo identification for sexual offender database screening, complete a notarized Contractor Affidavit certifying E-Verify enrollment and compliance with federal work authorization requirements, and ensure all subcontractors maintain comparable E-Verify compliance. Proposals must be submitted through the FCS Euna/Bonfire Purchasing Portal with all required documentation including the completed Contract Agreement form. No incumbent vendors or current contractors are identified in the available documentation. The solicitation provides an Equipment Matrix documenting the comprehensive inventory of fire safety equipment across all district facilities to establish baseline specifications for vendor proposals. Vendors must coordinate inspections around summer school, summer activities, and construction schedules, with semi-annual kitchen fire suppression inspections required after 1 PM to avoid interfering with cooking operations. No specific award value or budget range is disclosed in the solicitation materials, with pricing to be evaluated competitively among qualified, responsive bidders meeting all specifications and requirements. Payment will be made within 30 days of invoice receipt following inspection and approval by authorized FCS representatives, with invoices itemized per school location detailing work performed and final authorization.