P2560012-(Rebid) HVAC MAINTENANCE AND REPAIR AT IMA

The California Department of Fish and Wildlife (CDFW) is seeking a contractor to provide comprehensive HVAC maintenance and repair services for eleven (11) HVAC units located at the Imperial Wildlife Area in Niland, Imperial County. The procurement is a formal Invitation for Bid (IFB) with solicitation number P2560012, requiring bi-annual inspection, maintenance, and servicing of the HVAC systems to ensure proper and safe functionality. Bidders must possess a valid contractor's license in either A (General Engineering), B (General Building), or C-20 (Warm-Air Heating, Ventilating and Air-Conditioning) classifications. The contract will cover both foreseeable and unforeseeable repair services, including tasks such as replacing blower motors, compressors, thermostats, and control boards. Key dates include a mandatory pre-bid job walk on May 14, 2025, at 9:00 AM, with bids due on May 22, 2025, at 2:00 PM, and a proposed award date of May 29, 2025. The evaluation criteria will be based on the sum of estimated service costs, with potential additional costs for parts and materials subject to a 25% markup limit.

The solicitation includes specific set-aside provisions and preferences for disadvantaged businesses, with a 3% Disabled Veteran Business Enterprise (DVBE) participation goal and a potential 5% bid incentive for DVBE participation. Small businesses can receive a 5% preference, with an additional 5% preference available for non-small businesses that commit to subcontracting at least 25% of the work to California-certified small businesses. The contract will run from CDFW approval or July 1, 2025 (whichever is later) through June 30, 2028, with a total estimated contract value of $36,000.00. Contractors will be compensated on a time and materials basis, with specific labor rates for regular and overtime work. Payment will be made every 20 working days based on detailed invoices, and all replaced parts must be new or equivalent to manufacturer standards. The contractor will be required to maintain a comprehensive logbook of maintenance activities and provide detailed reporting on all work performed, with final retention payment contingent upon submission of required documentation.