P2560012-Rebid #3- HVAC MAINTENANCE AND REPAIR (IWA)

The California Department of Fish and Wildlife (CDFW) is seeking a qualified contractor to provide comprehensive HVAC maintenance and repair services for eleven (11) HVAC units located at the Imperial Wildlife Area in Niland, Imperial County. The procurement is structured as an Invitation for Bid (IFB) with Rebid #3, Project P2560012, requiring a contractor with a California contractor's license in A (General Engineering), B (General Building), or C-20 (Warm-Air Heating, Ventilating and Air-Conditioning) classifications. The primary deliverables include semi-annual inspection, maintenance, and servicing of HVAC units to ensure proper and safe functioning, with services to be performed at 8700 Davis Road. Key objectives encompass routine maintenance and potential repair services, including component replacements such as blower motors, compressors, thermostats, and control boards. A mandatory pre-bid job walk is scheduled for July 29, 2025, at 9:00 AM, with bid submissions due on August 12, 2025, at 2:00 PM. Evaluation criteria will likely include compliance with technical specifications, licensing requirements, and comprehensive bid documentation.

The procurement includes a 3% Disabled Veteran Business Enterprise (DVBE) participation goal, with potential bid incentives for small businesses and DVBE involvement. Bidders must comply with prevailing wage determinations and Department of Industrial Relations registration for contracts over $25,000. The contract term runs from CDFW approval through June 30, 2028, with a maximum estimated contract value of $36,000.00. Contractors must provide comprehensive insurance coverage, including Commercial General Liability, Automobile Liability, and Workers' Compensation, with the State of California named as an additional insured. The pricing structure is multi-tiered, featuring fixed-rate inspection services, estimated repair costs for specific components, and hourly rates for unforeseeable repairs during both normal and overtime business hours. A parts allowance not to exceed $10,000 is included, with contractor markup permitted on vendor-supplied materials. The state reserves the right to reject any or all bids and is not obligated to award a contract, maintaining flexibility in the procurement process.