P2540012: Facility Systems Maintenance and Repair at San Joaquin Hatchery, San Joaquin County, California

The California Department of Fish and Wildlife (CDFW) is seeking a qualified contractor to provide comprehensive facility systems maintenance and repair services for the San Joaquin Hatchery located in San Joaquin County, California. The procurement opportunity (P2540012) requires performing periodic inspection, maintenance, servicing, and repairs for specific equipment, including seven state-owned HVAC units (twice yearly), one walk-in freezer/refrigerator (annually), one domestic water pump with associated plumbing and electrical components (annually), one ice machine (annual sanitizing and inspection), and one industrial ice machine (quarterly maintenance). Contractors must hold either a General Engineering or General Building Contractor license and be prepared to perform work during normal working hours (Monday through Friday, 7:00 a.m. to 3:30 p.m., excluding state holidays). A mandatory pre-bid job walk is scheduled for November 14, 2025, at 10:00 a.m., with bids due on December 2, 2025, by 2:00 p.m. The bid will be evaluated based on the lowest total bid amount, with ties resolved by coin toss. The contractor will be responsible for all labor, tools, equipment, materials, permits, and taxes necessary to complete the specified maintenance and repair work.

The procurement includes specific set-aside and participation requirements, notably a mandatory 3% Disabled Veteran Business Enterprise (DVBE) participation goal and a 5% small business preference. Bidders must submit a comprehensive bid package including 15 attachments such as certification sheets, cost forms, subcontractor lists, and prevailing wage acknowledgments. Contractors must register with the Department of Industrial Relations for contracts exceeding $25,000 and comply with California prevailing wage requirements under Labor Code sections 1770 and 1774. The contract will run from Department of General Services approval through June 30, 2028, with an estimated project cost of $49,999.00. Bidders of $5,000 and over must provide a bidder's bond, cashier's check, or certified check equal to at least 10 percent of the bid amount. The compensation structure will be based on actual services rendered, with pricing organized into three categories: flat-rate inspection and maintenance services, foreseeable repair services with itemized labor and parts costs, and unforeseeable repair services with hourly rates and a contractor markup on materials not exceeding 25%.