P2540002: Pump and Well Maintenance (third post), at Kern River Planting Base (KRBP), Kern County, California

The California Department of Fish and Wildlife (CDFW) is seeking a contractor for quarterly pump and well maintenance services at the Kern River Planting Base (KRBP) located in Kern County's Kernville CDP. The procurement is a formal Invitation for Bid (IFB) numbered P2540002, with bids due on August 12, 2025, by 2:00 pm. The contract requires comprehensive maintenance of the facility's domestic water system, including inspection and servicing of a well pump, pressurization pump and tank, electrical panels, and associated plumbing. Contractors must possess a specific contractor's license in A - General Engineering, C-57 - Well Drilling, or C-61:D-21 - Machinery and Pumps. The contract will run through June 30, 2028, with a mandatory job walk scheduled for July 29, 2025. Key evaluation criteria include responsiveness, contractor responsibility, and the ability to meet all specified technical and documentation requirements. The contractor will be responsible for ensuring all equipment continues to function properly and safely through quarterly maintenance visits.

The solicitation includes specific set-aside and enterprise requirements, notably a mandatory 3% Disabled Veteran Business Enterprise (DVBE) participation goal and a 5% Small Business Preference. Bidders must complete multiple attachments and certifications, including a Bid/Bidder Certification Sheet, Cost Sheet, and various declarations related to non-collusion and civil rights. Insurance requirements are robust, mandating Commercial General Liability ($1,000,000 per occurrence), Automobile Liability ($1,000,000 combined single limit), and Workers Compensation ($1,000,000). The estimated maximum budget for the contract is $39,000, with reimbursement based on actual quarterly services rendered. Failure to meet DVBE participation requirements or provide complete documentation will result in bid disqualification. The contract requires maintenance to be performed during normal working hours (Monday through Friday, 7:00 a.m. to 3:00 p.m.), with contractors required to maintain detailed logbooks of all maintenance activities and schedule appointments at least three days in advance.