P25-1269 - STEREOMICROSCOPES RFQ Formal Competitive

The California Department of Food & Agriculture's Plant Pest Diagnostics Branch is conducting a formal competitive Request for Quote (RFQ) numbered P25-1269 to procure six Leica M205 C stereomicroscope systems with associated optical and laboratory equipment. The solicitation seeks complete systems featuring 20.5:1 zoom ratios with magnification ranges from 7.8x to 160x, FusionOptics technology for enhanced resolution and depth of field, fully apochromatic corrected optics, and all supporting components including eyepieces, objective lenses, transmitted light bases, LED illumination units, imaging cameras, connecting cables, and dust covers. Each system must include professional installation and training services plus a two-year extended warranty with annual preventive maintenance visits. All equipment must be new and of the latest model currently in production, with used, shopworn, demonstrator, prototype, or discontinued models explicitly prohibited. Bidders must submit detailed price quotes on company letterhead including all freight, shipping, and handling charges; questions must be submitted by 12:00 PM PT on February 12, 2026, with responses published via addendum on February 19, 2026, and final sealed bids due by 12:00 PM PT on March 3, 2026. The award will be made on an "All or None" basis, with delivery required FOB Destination to the Plant Pest Diagnostics Branch at 3294 Meadowview Road, Sacramento, California, and payment made within 45 days of acceptance in accordance with the California Prompt Payment Act.

The solicitation is partially funded by federal funds and requires all bidders to provide a Unique Entity Identification (UEI) number and certification of non-debarment status. California-certified small businesses and disabled veteran business enterprises (DVBEs) are eligible to claim preferential consideration under state regulations, provided they submit current certification documentation; bidders claiming small business, microbusiness, or DVBE status must include appropriate proof with their responses. Bidders must complete and submit all required State-provided attachments, including the Bidder Declaration Form (GSPD-05-105), Recycled Content Certification, Darfur Contracting Act Certification, and Generative Artificial Intelligence disclosure forms, with responses submitted on non-State-provided forms subject to rejection as non-responsive. No specific budget range or award value is disclosed in the solicitation documents. The State reserves the right to reject any or all bids at its discretion.