P25-1208A - Laboratory Supplies (3 Year Term)

The State of California, through the California Department of Food and Agriculture (CDFA) Administrative Services Purchasing Unit, is issuing an Informal Request for Quote (RFQ) P25-1208A for laboratory supplies on a three-year contract term running from April 1, 2026, through March 31, 2029, or until funds are depleted, whichever occurs first. The procurement involves supplying plant diagnostic laboratory materials to be ordered on an as-needed basis up to maximum quantities specified in the accompanying attachment, including extraction bags, homogenizer equipment, virus detection reagent sets and positive controls for various plant pathogens (such as GLRaV strains, TNV, and TBRV), AgriStrip test kits, and negative controls. All equipment must be new and in current production, with pricing to include freight, shipping, and handling charges on an FOB Destination basis to Sacramento, California. Vendors must possess a current, registered Unique Entity Identification (UEI) number with no debarments, suspensions, or inactive registrations, as the procurement is partially funded by federal funds. Responses must be submitted by 12:00 PM PT on March 17, 2026, with questions due no later than 12:00 PM PT on February 28, 2026. Award will be made on an "all or none" basis, and all required bidder documentation, including the Bidder Declaration form, Recycled Content Certification, Darfur Contracting Act Certification, and detailed price quotes on company letterhead, must accompany submissions.

The solicitation includes a five percent preference for California Certified Small Businesses, non-small businesses claiming at least 25% California Certified Small Business subcontractor participation, and Disabled Veteran Business Enterprises (DVBEs). No incumbent vendors or current contractors are identified in the solicitation materials, and no specific budget range or award values are disclosed in the available documentation, though the maximum quantities list provides the framework for anticipated material needs without guaranteed purchase commitments. Payment will be rendered in accordance with the California Prompt Payment Act, with invoices due within 45 days of receipt or goods acceptance, whichever occurs later. The procurement does not indicate the need for integration with existing infrastructure or technology systems.