P25-1208 - Laborataory Supplies (3 Year Term)

The California Department of Food and Agriculture (CDFA) Administrative Services - Purchasing Unit is conducting an Informal Request for Quote (RFQ) for laboratory supplies under a three-year term purchase order contract (P25-1208) effective April 1, 2026, through March 31, 2029, or until funds are depleted, whichever occurs first. The procurement seeks competitive bids for an extensive array of laboratory consumables and reagents to be delivered on an as-needed basis up to specified maximum quantities, including extraction bags, laboratory equipment such as homogenizers and replacement heads, and comprehensive viral reagent sets and positive controls for plant pathogen detection covering Grapevine Leafroll Virus variants, Tomato Necrotic Ringspot Virus, and numerous other plant virus strains, along with AgriStrip detection sets in varying quantities. Bidders must submit detailed price quotes on company letterhead inclusive of all freight, shipping, and handling charges with consistent pricing maintained throughout the three-year contract term, and all bids must be quoted FOB Destination only. Required qualifications include vendor registration with a Unique Entity Identification (UEI) number, as federal funds will be utilized for this procurement. Award will be made on an "All or None" basis to responsible bidders meeting all specifications. The submission deadline is 12:00 PM Pacific Time on February 18, 2026, with questions due by 12:00 PM PT on February 9, 2026, and answers to be published by February 13, 2026, via addendum.

This procurement includes a five percent preference for California Certified Small Businesses and a five percent preference for non-small businesses committing at least twenty-five percent participation from California Certified Small Businesses, while Disabled Veteran Business Enterprise (DVBE) incentive participation is optional but encouraged. Bidders must complete and submit required documentation including the Bidder Declaration form (GSPD-05-105), Recycled Content Certification, Darfur Contracting Act Certification, and other specified attachments as part of their bid submissions. No incumbent vendors or existing contractors are identified in the available procurement documents. Payment will be made in accordance with the California Prompt Payment Act, with invoices due within forty-five days of acceptance of goods or receipt of invoice, whichever is later. The procurement documents do not specify an overall budget range or estimated award value, instead establishing maximum quantities for individual line items with final pricing to be determined through the competitive bidding process based on actual laboratory needs and fund availability over the three-year contract term.