P25-1022 Jackson Trap Inserts

The California Department of Food and Agriculture (CDFA) is conducting an informal competitive Request for Quote (RFQ) for Jackson Trap Inserts, a critical component used in statewide Exotic Fruit Fly (EFF) detection and eradication programs. The procurement seeks 1,000,000 units of specialized sticky inserts with precise manufacturing specifications, including white bleached sulphate paperboard measuring 6.25 inches on long sides, with a specific parallelogram shape and 70-degree acute angles. These inserts must feature a waterproof, heat-resistant adhesive (1.75 grams of Stickem Special or equivalent) capable of withstanding outdoor environmental conditions. Vendors are required to submit responses by 5:00 PM PT on January 26, 2026, with questions due by 12:00 PM PT on January 14, 2026. The award will be made on an "all or none" basis to a single responsive bidder, with delivery required to the CDFA facility in Anaheim, California. Quality control requirements mandate that five percent of each shipment undergo a 24-hour water submersion test, and inserts must fit precisely into Jackson trap bodies with a proper concave profile.

The solicitation provides preferential opportunities for Small Business (SB), Microbusiness (MB), Disabled Veteran Business Enterprise (DVBE), and Nonprofit Veteran Service Agency (NVSA) bidders, offering a 5% preference for certified businesses. Non-small businesses can also qualify for the preference by demonstrating at least 25% participation from California certified small business subcontractors. Bidders must complete several mandatory forms, including the Bidder Declaration (GSPD-05-105), Recycled Content Certification, Darfur Contracting Act Certification, and a Generative Artificial Intelligence Disclosure form. Federal funding may require a Unique Entity Identification (UEI) number. While no specific incumbent vendor is mentioned, the detailed specifications suggest a highly technical procurement with stringent manufacturing requirements. Packaging specifications call for inserts to be bundled in groups of 25 and packaged 1,000 per cardboard shipping container, with comprehensive labeling requirements including manufacturer name, product name, quantity, lot number, and manufacturing date. Payment will be processed within 45 days of invoice receipt or goods acceptance, in accordance with the California Prompt Payment Act.