P25-1021 Microscope RFQ Informal Competitive

The California Department of Food and Agriculture's Pest Exclusion Branch is issuing an informal competitive Request for Quote (RFQ P25-1021) for the procurement of two Leica M205 C Stereomicroscopes with associated accessories and services. The solicitation encompasses ten distinct line items, including trinocular ergotubes, eyepieces, objectives, focus drives, illumination bases, LED ring lights, dust covers, cameras, video tubes, and installation and training services, with quantities ranging from two to four units per line item. The stereomicroscopes must feature a 20.5:1 zoom ratio providing 7.8x to 160x magnification with fully apochromatic corrected optics, coded functions for reproducibility and calibrated measurement, click stop zoom settings, and modular design for future upgradability. All equipment must be the latest model in current production, with used, shopworn, demonstrator, prototype, or discontinued models explicitly prohibited. Bidders must submit detailed price quotes on company letterhead including all freight, shipping, and handling charges on an FOB Destination basis for delivery to 3510 West Interstate 8, Winterhaven, California 92283. Questions are due by 12:00 PM PT on April 6, 2026, with answers published via addendum on April 13, 2026, and final quotes must be received by 12:00 PM PT on April 20, 2026. Award will be made on an "all or none" basis to a single responsible bidder, with payment due within 45 days of invoice acceptance or goods receipt under the California Prompt Payment Act.

The solicitation is open to all qualified vendors with specific preferences available to designated business types: California Certified Small Businesses receive a 5% preference, non-small businesses demonstrating 25% small business subcontractor participation receive a 5% preference, and Disabled Veteran Business Enterprises (DVBE) are eligible for consideration. All bidders must complete and submit the Bidder Declaration Form (GSPD-05-105), Recycled Content Certification, Darfur Contracting Act Certification, GenAI Disclosure, payee data records, and California seller's permits where applicable. If federal funding is involved, bidders must provide a Unique Entity Identification (UEI) number and certify they are not debarred, suspended, or on inactive registries. No incumbent vendors or current contractors are identified in the available documentation, nor is budget information, award value ranges, or specific funding sources specified. The procurement documentation does not indicate site visit or bidders' conference requirements, and no information regarding previous system infrastructure or technology integration needs is provided.