P25-0061 McPhail Traps

The California Department of Food and Agriculture (CDFA) is soliciting quotes for 12,240 McPhail Glass Traps through a Small Business Option Request for Quote (RFQ) targeting agricultural pest control efforts, specifically for exotic fruit fly detection and eradication activities. The procurement is specifically for Orange County and requires bidders to submit detailed quotes on company letterhead by 5:00 PM on July 3rd, 2025, with an additional requirement to send 24 product samples to the CDFA Acquisitions Office in Anaheim between July 7th and July 21st, 2025. The McPhail traps must meet stringent specifications, including being blown from clear glass with minimal color tinge, having a 16-gauge galvanized neck wire, a minimum 500ml liquid capacity, and weighing no more than 3 lbs. The award will be made on an "All or None" basis to the lowest responsive and responsible bidder who meets all administrative and technical requirements. Evaluation criteria will include compliance with detailed technical specifications, administrative documentation, and the ability to provide traps that meet the precise manufacturing and quality standards outlined in the McPhail Specifications document.

The solicitation is exclusively reserved for small businesses and/or disabled veteran business enterprises (DVBE), with strict certification requirements for participation. Bidders must complete several mandatory attachments, including a Commercially Useful Function Statement, Bidder Declaration, Recycling Content Certification, Darfur Contracting Act Certification, and California Civil Rights Laws Certification. Potential bidders must demonstrate compliance with state regulations on recycled content, civil rights, and economic sanctions, with potential disqualification for incomplete or non-compliant submissions. The procurement includes provisions for freight, shipping, and handling charges to be included in unit pricing, with FOB Destination responses only. While specific budget ranges are not explicitly stated, the volume of 12,240 traps suggests a significant procurement investment. The CDFA will provide rubber stoppers separately, indicating this is part of a comprehensive fruit fly monitoring and control infrastructure that requires precise, specialized scientific equipment.