P25-0010 Rubber Stoppers

The California Department of Food and Agriculture (CDFA) Administrative Services Purchasing Unit has issued an informal competitive Request for Quote (RFQ) #P25-0010 for procuring 20,000 rubber stoppers, specifically size #9, which are critical components for McPhail traps used in early detection and eradication of invasive fruit flies. The solicitation requires bidders to submit comprehensive documentation, including a Bidder Declaration, Recycling Content Certification, and Darfur Contracting Act Certification, along with a detailed quote on company letterhead. Technical specifications for the rubber stoppers include precise dimensional requirements: a top diameter of 45 mm, bottom diameter of 37 mm, overall length of 25 mm, and hole diameters of 5 mm, with a total stopper weight of 1.5 oz. The procurement timeline includes key dates: RFQ issued on 6/24/2025, questions accepted until 7/1/2025 at 12:00 PM PT, addendum with answers published on 7/3/2025, and final bid responses due by 7/8/2025 at 5:00 PM PT. The contract will be awarded on an "All or None" basis, with the goods to be shipped FOB Destination to the Department of Food & Agriculture in Anaheim, CA.

The solicitation includes several preferential considerations and set-aside provisions, notably a 5% preference for California Certified Small Businesses and opportunities for Disabled Veteran Business Enterprise (DVBE) participation. Bidders must include all freight, shipping, and handling charges within their unit pricing, and the state reserves the right to reject any or all bids submitted. While no specific budget range is explicitly stated, the procurement is for 20,000 rubber stoppers, which suggests a moderate-scale contract. The comprehensive requirements indicate a structured procurement process designed to ensure competitive and compliant vendor selection. Potential vendors must carefully review all documentation, meet the technical specifications, and provide complete submission packages to be considered for this contract opportunity.